Construction Estimator / Project Manager

General Overview

Resilient Support Services (RSS) is a certified Service-Disabled Veteran-Owned business. We are a general contractor seeking an experienced Construction Estimator/Project Manager to oversee a variety of construction projects from initiation through closeout. This role owns the full project lifecycle — responding to bids, sourcing subcontractors and vendors, developing estimates, tracking deliveries and schedules, and reconciling final project costs. The ideal candidate is highly organized, detail-oriented, and well-versed in project management methodology, with a track record of meeting deadlines and managing budgets from bid through final closeout.

As RSS is a general contractor, this role can best be described as a materials bidding/procurement and supplier/sub-contractor management role.

Responsibilities

Estimating & Pre-Construction

●      Read and interpret quotes, proposals, and construction documents from vendors and subcontractors

●      Define project scope and identify subcontractors required to fulfill project requirements

●      Develop a construction estimate based on a material takeoff (MTO)

●      Obtain multiple competitive quotes for each resource and select the most suitable offers

●      Prepare detailed project estimates including cost, schedule, and contract requirements

●      Present estimates and bids to managment for review to ensure accuracy and completeness

●      Develop knowledge of bidding risks and strategies, and perform risk assessments to account for potential deviations from the project plan

Vendor & Subcontractor Management

●      Develop and maintain relationships with suppliers and subcontractors

●      Negotiate with subcontractors and vendors, including seasoned sales personnel, to secure profitable and accurate contracts

●      Order materials and equipment through appropriate channels

●      Track subcontractor performance and material deliveries against the project schedule

Project Management

●      Lead assigned projects from initiation through completion

●      Adhere to construction schedules;  meet project deliverables and milestones

●      Manage resources such as construction materials, labor, and equipment

●      Monitor project costs throughout construction to ensure adherence to budget

●      Prepare project submittals, submit RFIs, and prepare change orders as needed

●      Oversee the performance of subcontractors, site manager, and other project team members

●      Ensure health and safety standards are met on all projects

●      Create status reports for project stakeholders and allocate resource logistics

Project Closeout & Vendor Reconciliation

●      Manage the project closeout process, including final walkthroughs, punch lists, and completion documentation

●      Reconcile subcontractor and vendor invoices against contracted and estimated costs, resolving discrepancies prior to final payment

●      Reconcile purchase orders and change orders against final vendor billing to confirm accuracy

●      Collect final lien waivers, warranties, and closeout documentation from subcontractors and vendors

●      Prepare a final project cost reconciliation report comparing actual costs to the original estimate

●      Coordinate with Accounts Payable/Receivable to ensure all vendor accounts are reconciled, invoiced, and closed out

●      Archive project and vendor documentation in accordance with company recordkeeping standards

General

●      Work with Accounts Receivable to bill and collect payment

●      Approximately 90% of work performed in office

●      Perform other related duties as required or assigned by supervisor

Skills & Qualifications

●      Familiarity with blueprints and ability to read plans

●      Outstanding research and proposal writing skills

●      Strong team management skills

●      Exceptional quantitative skills

●      Problem-solving and conflict-resolution skills; ability to work efficiently in a team environment

●      Excellent written and verbal communication skills

●      Dependable, conscientious, and well-spoken

●      Strong knowledge of construction management best practices

●      Current with rules and regulations related to construction

●      Strong reconciliation and financial accuracy skills, with attention to detail in closing out vendor accounts

Education & Training

●      Bachelor's degree in architecture, civil engineering, construction management, a related field, or commensurate experience

Work Experience

●      3+ years of project management experience in the construction industry or a construction specialty

●      3+ years of construction estimating experience

●      Construction management experience overseeing budgets and schedules

●      Experience with project closeout and vendor/subcontractor invoice reconciliation preferred

●      Prior experience managing a construction site is a plus

●      Experience leading a construction crew is preferable

●      Proven risk management experience in construction projects

Background

Successful applicants must undergo a thorough background check, which includes a drug screen, reference checks, public record information (including any record of criminal conduct), and motor vehicle records.