Responsibilities 

• Assist the Construction Manager with project oversight, including, but not limited to, plan review, bid solicitation, contractor selection and contract award, project billing, project documentation, and project closeout.
• Participate in the bid review process by soliciting, organizing, analyzing, and comparing contractor quotations and proposals.
• Review project submittals for accuracy, completeness, and conformity with approved plans, specifications, and project requirements.
• Maintain and update project budget tracking spreadsheets in coordination with the Construction Manager, including commitments, expenditures, change orders, and projected costs.
• Coordinate and administer the project change management process, including documentation, approvals, and budget updates.
• Review and process contractor pay applications and supporting documentation for accuracy and compliance with contract requirements.
• Monitor project-related accounts receivable using aged receivable reports and coordinate with the appropriate internal teams to address outstanding balances.
• Assist in monitoring project progress to ensure work is being completed in accordance with approved plans, specifications, project schedules, and client expectations.

Desired Qualifications 

• Ability to read, interpret, and understand construction drawings, blueprints, specifications, and technical documentation.
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint, and Microsoft Project.
• Demonstrated knowledge of construction project financial practices, budgeting, invoicing, pay applications, and project cost tracking.
• Highly organized with the ability to prioritize multiple projects, deadlines, and competing responsibilities.
• Strong analytical, problem-solving, and organizational skills.
• Strong attention to detail and ability to maintain accurate project records and financial information.
• Ability to work effectively both independently and as part of a collaborative team.
• Strong interpersonal skills with the ability to interact professionally with executive-level internal and external clients.
• Excellent written and verbal communication skills.
• Ability to effectively communicate and collaborate with architects, engineers, contractors, consultants, clients, and internal team members.
• Ability to identify issues, follow through on action items, and proactively communicate project status and concerns.
• Bachelor’s degree in construction management, business administration, real estate, accounting, or a related field preferred; or an equivalent combination of education and experience.
• Minimum of one year of experience in construction, commercial real estate, project coordination, accounting, or administrative support within the construction or real estate industry.
• Experience with construction project administration, budgeting, contracts, pay applications, or project documentation preferred.
   

• At Intelica CRE we use our knowledge and talents for the greater world around us. We value the whole person in our People-First culture. We build each other up and donate working hours to give back to our communities. We demonstrate our Mutual Respect through open, candid, and honest communication. We live with Selfless Passion for our business and our industry by recognizing that we succeed as one team, spread across multiple cities. We take Radical Responsibility in keeping our promises and doing what we say we will do. Working with our sister companies, Bamboo Equity Partners, Oakline Construction Group and OakLine Studio LLP, we provide an integrated approach to the built environment. 
  
  Selection of Benefits we offer: 
• Medical, Dental, and Vision Insurance 
• Life Insurance 
• 401(K) with Company match 
• 20 Days Paid Time Off 
• Stipend for Health and Wellness 
• Dedicated work time for education and volunteering opportunities 

Intelica CRE is an Equal Opportunity Employer. Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.