Construction Billing Assistant

Candidates must be authorized to work in the United States without the need for current or future visa sponsorship.

Position Summary:

The Construction Billing Assistant supports the Construction and Accounting teams in the coordination, processing, and validation of payments to contractors and vendors. This role ensures compliance with internal standards and supports timely financial operations related to new construction, remodels, and facilities upgrades. Responsibilities include contract setup, invoice tracking, purchase order maintenance, and communications with general contractors, project managers, and Accounts Payable. This position requires a detail-oriented team player with a foundational understanding of accounting workflows and billing practices in a construction environment.

Key Responsibilities:

Billing & Payment Processing
•    Process general contractor contracts, verifying required documentation such as insurance certificates and pricing terms.
•    Create and maintain purchase orders (POs) in financial systems based on approved contracts or quotes.
•    Process PO changes for approved project change orders and ensure final invoicing reflects contractual scope.
•    Audit and validate contractor payment requests and billing packages prior to submission to Accounts Payable.

Invoice Tracking & Vendor Communication
•    Monitor and route invoices through Ariba or related systems; perform manual receiving as needed.
•    Follow up on outstanding invoices, PO aging, and unpaid balances with contractors and vendors.
•    Serve as a point of contact for general contractors and vendors regarding billing procedures and issue resolution.

Project Support & Compliance
•    Assist project managers with invoice approvals and maintain accurate billing logs in Accruent or Lucernex.
•    Ensure proper submittals and train new contractors on billing expectations.
•    Upload freight invoices and customer-owned inventory charges for AP processing.
 
Reporting & Administrative Support
•    Assist with periodic and quarterly construction accounting reports.
•    Support scanning and indexing of project close-out files for recordkeeping and audit support.
•    Research and resolve AP/GL issues in collaboration with Accounting and Finance teams.
 
Minimum Qualifications:
•    High School Diploma or GED required.
•    2+ years of administrative, accounting, or billing experience (construction or facilities environment preferred).
•    Proficiency in Microsoft Office Suite, especially Excel and Outlook.
•    Strong organizational skills, attention to detail, and ability to manage competing deadlines.
•    Professional communication skills (verbal and written) across teams and vendors.
•    Basic knowledge of accounting principles and invoicing practices.

Preferred Qualifications:

•    Experience using enterprise systems such as Ariba, Accruent, Lucernex, Lawson, or JD Edwards.
•    Familiarity with AIA (American Institute of Architects) contract documentation and CSI (Construction Specifications Institute) codes.
•    Experience supporting capital or facilities projects in a multi-site retail or commercial setting.
•    Understanding of construction contracts, purchase orders, and job cost reporting.

Target Hourly Rate: $19.50-$24.50/hr
 

Family Dollar is an equal opportunity employer and committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We are committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities. 

Full time

510 Volvo Parkway,Chesapeake,Virginia 23320

AP/AR

Family Dollar