Construction Billing / Accounting Specialist (HVAC)
The Bachrach Group
- Farmingdale, NY
- Today
- $70,000–$90,000 Per Year
Highlights
The Construction Billing / Accounting Specialist supports the financial operations of an HVAC construction business by managing project billing, payment tracking, and account reconciliation across multiple active jobs. This role requires strong knowledge of AIA billing procedures , attention to detail, and the ability to manage a high volume of accounts simultaneously.
Numbers & Facts
| Location | Farmingdale, NY |
| Industry | Staffing/Employment Agencies |
| Salary | $70,000–$90,000 Per Year |
| Company Size | 100 to 499 employees |
| Year Founded | 1974 |
| Website | http://www.bachrachgroup.com |
Description
Job Description
Job Description
Construction Billing / Accounting Specialist (HVAC)
Location: [Farmingdale, NY]
Salary: $70-90K
In office position
Employment Type: Full-Time
*MUST come from HVAC/Construction*
Position Overview
The Construction Billing / Accounting Specialist supports the financial operations of an HVAC construction business by managing project billing, payment tracking, and account reconciliation across multiple active jobs. This role requires strong knowledge of AIA billing procedures, attention to detail, and the ability to manage a high volume of accounts simultaneously.
Key Responsibilities
- Prepare, review, and submit AIA billings (G702/G703) in accordance with contract requirements and project schedules.
- Manage billing and accounting activities for 50+ active construction accounts at any given time.
- Track payments received, outstanding balances, retainage, and lien waivers.
- Reconcile billing records with project budgets, contracts, and change orders.
- Coordinate with project managers to ensure accurate billing of completed work and approved changes.
- Monitor aging reports and follow up on overdue invoices to ensure timely collections.
- Maintain accurate records of invoices, payments, and account statuses.
- Assist with monthly close activities related to construction billing.
- Ensure compliance with contract terms, internal controls, and accounting procedures.
- Communicate with clients, general contractors, and internal teams regarding billing questions or discrepancies.
Qualifications
- Proven experience in construction billing or accounting, preferably within HVAC or mechanical contracting.
- Strong working knowledge of AIA billing procedures and forms (G702/G703).
- Experience managing high-volume accounts (50+ projects concurrently).
- Ability to track payments, outstanding balances, retainage, and collections.
- Proficiency with accounting software and Microsoft Excel.
- Strong attention to detail and organizational skills.
- Ability to work independently in a fast-paced construction environment.
- Excellent communication and follow-up skills.
Preferred Skills
- Experience in HVAC, mechanical, or construction contracting environments.
- Familiarity with job cost accounting and construction project workflows.
- Experience working with general contractors and construction payment processes.
About Company
TBG has been building better workforces with extraordinary talent based on specific functional experience for over 40 years, one position at a time. We have recently located our headquarters in a 16,000 square feet space at 1430 Broadway in New York City.
TBG (The Bachrach Group), Ltd. firmly believes that our continued success has been directly related to our deep commitment to excellent customer service for our clients, relationships built with our candidates and the vast knowledge of our recruiters. Our team of highly qualified industry specific recruiters offers the resources and capabilities of a national firm yet continues to deliver that specialty-boutique personal touch.
Within our many practice areas, we specialize in helping organizations of all sizes tailor staffing solutions from mail room up to CEO. We work on various types of employment roles, including temporary, temporary-to-permanent, contract, and permanent basis.
We utilize a team-focused approach to staffing, which enables us to marshal the experience of multiple recruiters to pinpoint several matching candidates for your organization.
When working with us, you can be assured each candidate we submit to you has been carefully vetted and through either an in-person or skype interview. We believe that this is the only way to truly understand a candidate’s drive and motivation, personality, ideal working environment, and their long-term career goals.
Where Opportunity and Expertise Meet.