Conference Support Specialist

Position would require the candidate to be a W2 employee of Donatech.

US Citizenship Required.

1. Catering Support:

• Pick up catering deliveries in the lobby and set up food as needed for working meals.
• Supervise catering setup for larger events with 75+ attendees, including clean up after meals conclude.
• Catering events are expected 3-4 times per week, including breakfast and lunch. There are opportunities for overtime to support evening receptions and events.

2. Daily Coffee Service:

• Set up daily coffee service in two common areas as needed, including:

• Brewing coffee

• Setting out hot water for tea

• Ice water

• Replenishing during the day as needed

• Visitor count ranges from 5 people to over 200 people daily, with this task expected to be needed 2-3 times per month.

3. Conference Room Setup:

• Assist with setting up conference rooms and modular spaces to support customer meetings, including:

• Setting up 5-foot round tables and chairs for events up to 200 attendees

• Configuring modular spaces with daisy-chained tables

• Setting up registration tables, speaker panel chairs, 6-foot tables, and lecterns as needed

4. Inventory Management:

• Maintain accurate inventory of beverage service supplies, including:

• Coffee

• Coffee filters

• Coffee condiments

• Notify the appropriate personnel when inventory is running low.

5. Cleanliness and Organization:

• Maintain cleanliness and orderly workspaces, kitchens, and storage rooms.

6. Communication:

• Participate in daily calls to discuss meeting setup requirements and ensure seamless execution of events.

Requirements:

• High school diploma or equivalent required
• 1-2 years of experience in a related field (hospitality, events, or customer service)
• Ability to lift 25 pounds and stand for long periods
• Attention to detail and ability to multitask
• Excellent communication and customer service skills
• Ability to work independently and as part of a team

Note:

This is a contingent labor position, and the successful candidate will be employed through a staffing agency or as an independent contractor. The organization reserves the right to modify or terminate this position at any time.

Physical Demands:

• Ability to lift 25 pounds
• Ability to stand for long periods
• Ability to move around the facility as needed

Work Environment:

• The work environment is a professional office setting with a fast-paced and dynamic atmosphere.
• The noise level is typically moderate, with some periods of high noise levels during events.