Compliance Specialist/Compliance Paralegal

Pay rate range - $60/hr. to $64/hr.
Fully Onsite

Job Description:

The key skills for an individual being considered for this role include:
• Organization
• Attention to Detail
• Project Management
• Critical Thinking
• Curiosity to tackle new issues
• Paralegal or equivalent experience preferred

1) Support Legal/Compliance review of all new vendors to client in the Vendor Evaluation Registration System (VERS), a tool that is managed by the Procurement team
a. As part of the Vendor Evaluation Registration System process, conduct the compliance analysis of new vendor questionnaires. This review includes evaluating for form completeness and entering BvD red flag information into internal tracking for review by NA Compliance legal Counsel. Communicates risk rating determined by Counsel to procurement team on an ad hoc basis
b. Using the Compliance Catalyst tool (A Moody's Company), validate the vendor in the tool and send a Due Diligence Questionnaire to the vendor to be completed. If needed, follow up with procurement, and business requestor regarding any questions. All communications are documented and tracked through the Vendor Compliance NA mailbox.
c. Facilitating submission and receipt of vendor due diligence questionaries, coordinating responses from internal teams and vendors, send follow up communications, reviewing questionnaires for completeness, maintaining internal tracking of vendor review process via Excel spreadsheet, and maintaining internal records related to same.
d. Once review has been conducted by counsel submits risk rating and disclaimer language into the Knox system or VERS system and attach risk assessment if required.
2) NA Compliance Policy and Guidance Document Tracking– coordinating posting of policies and guidance documents on intranet. Assign or update tracking number to document version control.

3) Monitoring of Department Inbox
a. Initial review of emails received by Department
b. Using department templates to respond to inquiries
c. Sending requests/questions/responses to appropriate internal stakeholders
d. Sending responses to submitters as directed by internal stakeholders
e. Sending COI and Gift & Hospitality acknowledgement emails to submitters
f. Filing all mailbox emails

4) Tracking External Questionnaire Submissions and Responding to Same for the Compliance Team using template responses and escalating to counsel when needed
a. Circulating requests to internal SMEs
b. Saving and filing completed questionnaires
c. Maintain internal tracking of questionnaire submissions via Excel spreadsheet
d. Responding to compliance questions in the questionnaire

5) Processing of Invoices and PUMIs and ensuring legal invoices are coded appropriately in GLASS
6) Maintenance of annual budget tracking via Excel spreadsheet with vendor details and track the spend to date.

7) Assistance with annual training data. Download bi-weekly training records for previous training cycle from the training system platform to be uploaded in the NA Shared Service Center Learning & Development (L&D) platform for (L&D) to update ClientU with completion records.

8) Assistance with scheduling and attendance at NA Compliance Training Sessions. Capture employee attendance to be uploaded in the NA Shared Service Center for L&D to update ClientU with completion records.


9) Review and circulate calls to Hotline to Investigation team.

10) Handling administration of accessibility related matters as they come up including:
a. Vendor contract renewals – tracking renewal dates and working with client Legal to finalize contracts and SOWs with all accessibility vendors
b. Responding to customer inquiries in collaboration with customer care
c. other accessibility tasks as may be needed

11) Provide administrative assistance to team as needed including circulating the weekly report to team members, printing, scheduling meetings, etc.