Compliance & Accounts Payable Administrator

The role collaborates closely with Project Managers, Project Engineers, Project Administrators, Accounting, Human Resources, and Corporate Compliance to maintain contract compliance, support project financial operations, and promote consistency across multiple projects. This role is responsible for ensuring owner-required compliance reporting is completed accurately and on time, supporting payment processing for designated projects, and providing operational support to Project Administrators and the Accounts Payable team.

Overview:

Who is OHLA USA?

 

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!

 

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

 

The Compliance & Accounts Payable Administrator provides centralized support for multiple heavy civil and public works construction projects by managing project compliance requirements and project-related Accounts Payable functions. This role is responsible for ensuring owner-required compliance reporting is completed accurately and on time, supporting payment processing for designated projects, and providing operational support to Project Administrators and the Accounts Payable team.

The role collaborates closely with Project Managers, Project Engineers, Project Administrators, Accounting, Human Resources, and Corporate Compliance to maintain contract compliance, support project financial operations, and promote consistency across multiple projects. Success in this position requires a strong understanding of California public works requirements, prevailing wage regulations, construction accounting practices, and agency reporting.

Responsibilities:

Project Compliance Administration

• Prepare, review, and submit monthly compliance reports required by project owners and public agencies.
• Administer and maintain B2GNow reporting for assigned projects.
• Prepare and submit owner-required compliance reporting, including:
• • City of San Diego DEOD Reports
  • Skilled and Trained Workforce reporting
  • Employee Utilization Reports
  • Accounts Payable reporting required by the City of San Diego
• Maintain compliance documentation in accordance with owner and contract requirements.
• Monitor reporting deadlines and proactively coordinate with project teams to ensure timely submissions.
• Maintain compliance tracking logs and supporting documentation.
• Coordinate with Project Managers, Project Engineers, Project Administrators, subcontractors, and owner representatives to resolve compliance issues.
• Identify potential compliance risks and recommend process improvements to strengthen reporting accuracy and consistency.

Project Accounts Payable Administration

• Process project invoices and Accounts Payable transactions for projects without dedicated administrative support.
• Review invoices and supporting documentation for accuracy and completeness.
• Process and maintain project change orders as assigned.
• Track settlements, Stop Payment Notices, lien waivers, and payment documentation to support timely payment processing.
• Coordinate with Corporate Accounts Payable regarding payment issues, invoice discrepancies, and vendor inquiries.
• Assist with month-end Accounts Payable activities and project reconciliations.
• Monitor outstanding payment issues and communicate status updates to project teams.
• Maintain accurate payment records in accordance with company procedures.

Operational Support

• Serve as a backup resource for Project Administrators during vacations, staffing shortages, or periods of increased workload.
• Provide support to the Accounts Payable department with:
• • Emergency Check Tracking
  • Check distribution
  • Check release logs
  • Payment documentation
• Assist with project startup and closeout activities related to compliance and Accounts Payable.
• Prepare management reports and maintain operational tracking logs.
• Participate in process improvement initiatives that enhance efficiency and standardize administrative procedures across projects.
• Support special projects and additional operational initiatives as assigned.

Qualifications:

Education

• Associate degree in Accounting, Business Administration, Construction Management, or a related field preferred.
• Equivalent work experience will be considered.

Experience

• 3–5 years of experience in construction administration, project compliance, or construction accounting.
• Experience with California public works projects strongly preferred.
• Previous Accounts Payable experience in the construction industry preferred.
• Experience supporting multiple projects simultaneously

• Experience in heavy civil, infrastructure, utility, transportation, or public works construction.
• Experience using LCPtracker, B2GNow, Elation Systems, or other compliance management software.
• Experience with certified payroll reporting and subcontractor compliance administration.
• Familiarity with certified business enterprise programs (DBE, SBE, DVBE, etc.).

Additional Benefits offered by OHLA USA:

• Medical, Dental, & Vision Insurance
• Short- and Long-Term Disability & Life Insurance
• 401(k) retirement plan with employer matching
• Tuition Reimbursement after 1 year of employment
• Personal Time Off Program (PTO)
• Engaging work environment
• And much more!!

To learn more about OHLA USA, visit our website www.ohla-usa.com/

 

Compensation: The base salary rate being offered for this position is USD $36.00 per year to USD $43.00 per year. Please note that the salary range listed is specific to the role listed in California. Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance. 

 

OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. VEVRAA Federal Contractor

 

OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.

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Minimum Salary: USD $34.00/Hr. Maximum Salary: USD $36.00/Hr.