Community Association Administrative Assistant

Are you a detail-oriented professional who loves problem-solving and helping people? We are seeking a dedicated Community Association Administrative Assistant to join a local team.

The purpose of this position is to assist the Community Association Managers and General Manager in the day-to-day business of managing community associations. You will serve as the "face" of their office, providing essential front-line customer service to their HOA clients and ensuring their  neighborhoods run smoothly.

Your day will be a mix of administrative precision and active community support.

Responsibilities include:

• Client Relations: Answer incoming phone calls, assist walk-in clients, and manage initial inquiries.
• Operational Support: Request and obtain vendor quotes, follow up on outstanding work orders, and maintain updated insurance certificates for all contractors.
• On-Site Tasks: Conduct routine property inspections, ticket vehicles when necessary, and run local errands (picking up signs, dropping off payments).
• Communications: Prepare and distribute community newsletters/flyers, and send welcome packets to new homeowners and board members.
• Data Management: Scan and save documents electronically and report city ordinance violations to the appropriate personnel.
• Teamwork: Complete special projects and provide general office coverage to support your colleagues.

Hours: Monday through Thursday, 8:00 a.m. - 5:00 p.m.  and Friday, 8:00 a.m. - 12:00 p.m.

 $16.00/hour

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