Communications Specialist

Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members.

RealManage has earned the prestigious Certified recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family.

Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Position Summary

The Internal Communications Specialist is responsible for executing employee communications that keep RealManage team members informed, engaged, and connected to the company's mission, strategy, and culture.

Reporting to the Vice President of Content & Communications, this role supports the planning and execution of internal communications across the organization, including company Town Halls, internal webinars, executive communications, the employee intranet, newsletters, and company-wide announcements. The ideal candidate is a strong writer, organized project manager, and collaborative communicator who enjoys creating meaningful employee experiences.

While the primary focus is internal communications, this role may also support select external corporate communications and public relations initiatives as needed.

Key Responsibilities

Internal Communications

• Execute the company's internal communications strategy under the direction of the VP of Content & Communications.
• Draft and distribute company-wide announcements, employee newsletters, and executive communications.
• Maintain the annual internal communications calendar.
• Develop communications that reinforce RealManage's mission, culture, and business priorities.
• Support communication plans for organizational updates, acquisitions, leadership announcements, and company initiatives.

• Coordinate and produce monthly company Town Halls, including agendas, speaker coordination, presentation support, rehearsals, and follow-up communications.
• Coordinate internal webinars and virtual employee events.
• Support employee recognition and engagement programs through effective communications.
• Help identify and share employee success stories across the organization.

• Manage and maintain the company intranet, ensuring content is current, organized, and engaging.
• Publish news, resources, announcements, and leadership updates.
• Recommend improvements to the employee communications experience.

• Draft emails, announcements, presentations, talking points, and other communications for executive leadership.
• Support CEO and Executive Leadership Team communications to employees.
• Assist in preparing executive presentations for company meetings and events.

• Partner with Human Resources, Marketing, Operations, IT, and executive leadership to ensure timely, accurate, and engaging employee communications.
• Support select external communications initiatives, including press releases and corporate announcements, as needed

• Bachelor's degree in Communications, Public Relations, Journalism, Marketing, or a related field.
• 2-4 years of experience in internal communications, corporate communications, marketing, or public relations.
• Excellent writing, editing, and proofreading skills.
• Strong organizational and project management abilities.
• Experience coordinating meetings, webinars, or employee events.
• Proficiency with Microsoft Office, Microsoft Teams, and SharePoint or similar intranet platforms.

• Experience supporting executive communications.
• Experience working in a multi-location or hybrid organization.
• Familiarity with internal communications best practices and employee engagement initiatives.
• Basic experience supporting public relations or external communications.

• Ability to sit for prolonged periods at a desk and work on a computer.
• Ability to occasionally stand, walk, bend, or reach as needed.
• Ability to lift or move objects up to 10-15 pounds (e.g., files, office supplies).
• Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
• Visual acuity to read printed materials, spreadsheets, and computer screens.
• Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
• Ability to work in a standard office environment with moderate noise levels.
• Ability to work a standard schedule, with occasional extended hours as required.