SUMMARY: The Part-Time Communications and Administrative Support Assistant provides administrative, communications, and logistical support for Luther College"s grant-funded vocation integration initiative. This position coordinates meetings and workshops, communicates with project participants, tracks grant expenditures, supports digital storytelling efforts, and assists with project implementation.
Wage: $15.00
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Coordinate logistics for workshops, meetings, and other grant-related events.
- Schedule monthly and quarterly meetings, individual consultations, and project activities.
- Communicate with faculty, staff, and project participants regarding updates, deadlines, and events.
- Support digital storytelling efforts by collecting, organizing, and sharing project highlights and participant experiences.
- Maintain project records, meeting notes, and related administrative documentation.
- Track grant expenditures, maintain budget records, and prepare documentation to support grant reporting and compliance.
- Assist with purchasing, reimbursements, and other administrative processes related to grant activities.
- Provide general administrative support to ensure successful implementation of grant activities.
SUPERVISORY RESPONSIBILITIES:
EDUCATION, EXPERIENCE and SKILLS:
- Education: High school diploma or equivalent required; post-secondary coursework preferred.
- Experience:
- Previous administrative support, office coordination, marketing/communications, or customer service experience preferred.
- Strong organizational skills with attention to detail and the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency with Google Workspace and Microsoft Office; experience with Canva or Adobe Pro, social media, or other digital communication platforms preferred.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, alumni, parents, and friends of the college.
PHYSICAL DEMANDS and WORK ENVIRONMENT:
- Work is primarily performed in an office environment with frequent computer use.
- Occasional lifting of materials up to 20 pounds and movement between campus locations for meetings or events may be required.
- Part-time position averaging 10 hours per week for approximately 30 weeks annually.
- This temporary position is funded through an external grant and is contingent upon continued grant funding.