Communication Specialist: II

Part-Time Role
24 hours/week
We are seeking a hands-on Internal Communications & Engagement Specialist to execute day-to-day internal communications and engagement activities. This role is responsible for producing content, managing communication channels, supporting HR messaging, and executing campaigns and events that are already defined by leadership. In this position, you will craft and deliver engaging, creative, and inspiring content across various platforms, telling the stories that highlight journey and successes. You will manage internal communication channels, including our company intranet, and create compelling visual presentations that connect employees with our strategic goals and vision. The focus in on delivering high-quality communications, managing systems, and ensuring operational excellence.
Additionally, you will foster a culture of inclusion and engagement by planning and executing initiatives that promote a sense of community and belonging. Your work will ensure that employees are informed, aligned, and inspired to contribute to our collective success.
This is a part-time position (6-months contract), scheduled for three days per week, based on the needs of the business. In-office attendance at our downtown Houston HQ is required, with occasional travel to our Beaumont office location and the Sabine Pass Terminal.

Role Overview
The Internal Communications & Engagement Coordinator is a tactical executor responsible for:
Producing and distributing internal communications content
Managing the internal communications inbox and centralized request system
Executing communication campaigns and engagement events
Maintaining the company intranet and digital signage content
Supporting HR and leadership messaging logistics
Creating presentations and visual materials
Ensuring alignment with company culture, tone, and brand standards
This role executes; it does not independently establish enterprise communication strategy or priorities.

Key Responsibilities:
Content Production & Distribution
Draft, edit, format, and distribute internal communications across email, intranet, digital signage, and print.
Translate direction from HR and leadership into clear, concise, and well-formatted communications.
Create clear and concise messaging based on direction provided by HR and leadership.
Develop presentations and visual materials in PowerPoint and other tools.
Apply company brand standards and templates consistently.
Inbox & Workflow Management
Monitor and manage the internal communications inbox.
Manage and respond to communications-related tickets and requests.
Track requests, prioritize tasks, and ensure timely delivery.
Maintain organized documentation of communication requests and outputs.
Campaign & Event Execution
Execute communication campaigns designed and approved by HR or leadership.
Coordinate logistics and materials for town halls, leadership briefings, recognition events, and engagement activities.
Prepare pre- and post-event communications.
Track participation and compile engagement metrics.
Systems & Channel Management
Maintain and update SharePoint intranet content.
Upload and manage digital content, announcements, and documents.
Ensure information is current, accurate, and accessible.
Learn and effectively use internal communication systems and tools.
HR Communications Support
Partner with HR to distribute messaging related to:
Policy updates
Benefits and total rewards
Recognition programs
Talent and development initiatives
Organizational updates
Support onboarding communications and culture messaging.
Assist during crisis or urgent communications as directed.
Alignment & Quality Control
Ensure all materials align with company culture, values, voice, and tone.
Proofread and quality-check communications before distribution.
Follow established communication processes and templates.
Maintain confidentiality when handling sensitive HR information.

Qualifications
Proven experience in internal communications and event management, preferably in a fast-paced and dynamic environment. A minimum of 3-6 years experience in internal communications , marketing support or communications coordination
Bachelors degree in communications, Marketing, Public Relations or related field is a plus.
Highly adaptable, self-motivated and capable of working independently. Results focused mindset detail oriented with excellent organizational and time management skills.
Exceptional written and verbal communication skills with attention to detail.
Mastery of Microsoft 365 suite of programs with Advanced PowerPoint and SharePoint skills.
Experience in Adobe Creative suite, with emphasis on InDesign.
Proficiency in communication tools, platforms, and event management.
Experience in crafting and implementing impactful multi-channel internal communications initiatives that support business success and change management.
Ability to manage multiple stakeholders and navigate organizational complexities.
Proven team player with well-developed interpersonal skills and ability to interact effectively with employees at all levels of the organization.

Alternate Job Title
Internal Communications & Engagement Coordinator