Communication Services Administrative Assistant

Communication Services Administrative Assistant

Salary

Depends on Qualifications

Location

Main Campus - Portales, NM

Job Type

Full time permanent

Job Number

2026-00129

Department

Advancement and Public Relations

Opening Date

08/04/2026

• Description
• Benefits
• Questions

Position Overview

Position Summary:

Under the limited supervision of the Chief Communications Officer, perform a variety of office support functions on a regular basis, including communicating with internal and external stakeholders, composing and processing a variety of standard documents and correspondence, maintaining records, coordinating the flow of documents, and scheduling calendar items and events.

Requirements

Duties and Responsibilities:

• Perform and/or supervise a variety of administrative duties in support of the day-to-day operation of the unit
• Handle and maintain records for student and staff hiring, paperwork, payroll, management of budgets, staff vacation, and sick leave
• Plan and organize clerical needs for the Office of Communication Services (OCS) within the established goals of the unit
• Support the clerical needs of the OCS's parent unit, Advancement and Public Relations
• Provide necessary information as requested, both verbally and in writing, concerning the University
• Review completed work for conformance with unit and University policy, procedures, prescribed format, content, grammar, and neatness
• Order nametags and "ENMU look" shirts for all University departments
• Maintain supplies, inventory and budget
• Manage U.S. Bank electronic sign posting and correspondence
• Work closely with the Chief Communications Officer and director to serve as back-up for social media posting and assist with tracking project deadlines
• Greet and direct visitors, answer phones and department emails, and, when appropriate, resolve routine problems concerning activities and operations of the unit
• Fulfill requests from public stakeholders for ENMU promotional materials
• Maintain confidentiality regarding unit activities
• Regular and predictable attendance is required
• Perform other related duties as assigned

Minimum Job Requirements:

• High school diploma or equivalent certificate and a minimum of six months of experience directly related to the duties specified

Knowledge, Skills, and Abilities:

• Basic computer skills to include Microsoft Outlook, Word, and Excel
• Knowledge of University structures, policies, and procedures
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Familiarity with project management skills and the ability to work as a team player in a highly collaborative environment
• Ability to present a professional, pleasant, and cooperative attitude in coordinating communication between OCS staff and the public
• Ability to write clear and concise reports
• Ability to gather data and complete routine assignments independently with general instructions
• Ability to assist with planning and organizing the workflow of a department
• Ability to establish and maintain cooperative working relationships with Communication Services team members, ENMU staff, faculty, and administrators, and others
• Familiarity with the use of a University Style Manual and University Branding guidelines

Working Conditions

Physical Demand and Working Conditions:

• Work is performed during normal hours but may include evening and weekend hours
• Work is sedentary in nature and at times requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Essential Functions:[As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities. This is not necessarily an all-inclusive listing.]

Additional Information

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

Insurance

Insurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia, Delta Dental , and Blue Cross Blue Shield Dental
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.

The University also offers supplemental retirement plans. 403b and 457b plans are available through TIAA/CREF, AIG VALIC, Roth 403b and 457b plans are also available through TIAA/CREF.

Paid Time OffDuring the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.

Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave.

Employee Educational Assistance Plan

Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.

01

Ethical Conduct Section - Complaint with NM HB-128 Please type your name

02

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or found to have violated, any ethical rule or policy approved by a former employer?

• Yes
• No

03

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or have been found to have violated, any state or federal statute relating to child abuse or neglect, sexual misconduct, or any sexual offense?

• Yes
• No

04

Ethical Conduct Question (Compliant with NM HB-128) Have you ever had a professional license or certificate denied, suspended, surrendered or revoked due to a finding of child abuse or ethical misconduct or while allegations of child abuse or ethical misconduct were pending or under investigation?

• Yes
• No

05

Ethical Conduct Question (Compliant with NM HB-128) Please provide a list of current and former employers that were schools or that employed you in a position involving unsupervised contact with children or students. The list shall include the name, address, telephone number and other relevant contact information for each of the entities listed.

06

Ethical Conduct Question (Compliant with NM HB-128) By checking yes in this box, you authorize disclosure of information relevant to the ethical conduct questions and you authorize the release of related records by your previous employers, releasing them from any liability related to the disclosure or release of records.

• Yes
• No

Required Question

Employer Eastern New Mexico University

Address 1500 S. Ave. K, Station 21

Portales, New Mexico, 88130

Phone 575-562-2115

Website http://www.enmu.edu