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Commercial Real Estate Transactional Legal Assistant

The Panther Group

White Plains, NY

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JOB DETAILS
SKILLS
Administrative Skills, Adobe Acrobat, Affordable Housing, Attorney, Billing, Commercial Real Estate, Communication Skills, Construction, Customer Support/Service, Detail Oriented, Develop and Maintain Customers, Document Management, Due Diligence, Expense Reports, Finance, Financial Transactions, Follow Through, Interpersonal Skills, Land Use, Leasing, Legal, Legal Documents, Legal Support Skills, Loan Documents, Loans, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Mortgage Lending, Organizational Skills, Paralegal, Plan Meetings, Post Closing, Proofreading, Real Estate, Real Estate Development, Retail Leasing, Sales Support, Telephone Skills, Time Management, Time Management Software, Transaction Processing/Management, Travel Planning, Zoning
LOCATION
White Plains, NY
POSTED
30+ days ago
  Commercial Real Estate Transactional Legal Assistant 
Key Responsibilities
  • Provide high-level administrative and legal support to attorneys in the Real Estate and Transactional practice groups.
  • Prepare, revise, proofread, format, and finalize correspondence, contracts, leases, closing documents, financing documents, entity documents, resolutions, agreements, and other transactional materials.
  • Assist with commercial real estate closings, including coordinating closing checklists, signature pages, exhibits, title documents, due diligence materials, closing binders, and post-closing deliverables.
  • Coordinate communications with clients, opposing counsel, title companies, lenders, municipalities, consultants, engineers, surveyors, and other transaction participants.
  • Support attorneys handling sales and acquisitions, commercial leasing, development projects, financing transactions, construction-related agreements, loan documents, and related corporate matters.
  • Assist with land use, zoning, development, environmental review, and municipal approval matters by preparing application packages, organizing submissions, tracking deadlines, and coordinating hearing or meeting materials as needed.
  • Maintain and organize electronic and physical files, including matter documents, closing sets, due diligence materials, correspondence, and transaction records.
  • Manage CLE and attorney calendars, deadlines, meetings, conference calls, travel arrangements, and reminders in connection with active matters.
  • Process time entries, expense reports, client invoices, engagement letters, conflict checks, and other administrative workflow items.
  • Open, maintain, and close client matters in accordance with firm policies and procedures.
  • Perform document comparisons, redlining, scanning, filing, bookmarking, indexing, and preparation of electronic closing binders.
Required Qualifications
  • Minimum of 5 years of legal assistant, legal secretary, paralegal or comparable law firm experience supporting real estate, transactional, finance, corporate, land use, or related practice areas.
  • Paralegal Certification and/or bachelor’s degree.
  • Strong working knowledge of commercial real estate transaction processes, including closings, due diligence, title, surveys, financing, leasing, and post-closing follow-up.
  • Excellent drafting, proofreading, formatting, grammar, and organizational skills.
  • Ability to manage multiple attorneys, matters, deadlines, and priorities with accuracy and efficiency.
  • Proficiency with Microsoft Office, including Word (styles, numbering, cross-references), Outlook, Excel, and PowerPoint.
  • Experience with document management systems, timekeeping, billing, PDF (combine, bookmark, redact) software, electronic signatures, and legal workflow tools (or willingness to learn with training).
  • Strong interpersonal and communication skills, with a polished and client-service-oriented approach.
  • Ability to work independently, anticipate needs, follow through on assignments, and maintain confidentiality.
  • High level of attention to detail and accuracy in preparing legal documents and managing transactional workflows.
Preferred Experience
  • Prior experience supporting attorneys in a mid-sized or larger law firm environment.
  • Experience with commercial real estate development, mixed-use development, affordable housing, office and retail leasing, construction loans, mortgage financing, mezzanine financing, or asset-backed lending.
  • Experience coordinating with title companies, lenders, municipalities, engineers, architects, consultants, and other third parties involved in real estate and development matters.
  • Experience preparing closing binders, transaction summaries, closing checklists, and post-closing materials.
  • Knowledge of New York real estate practice is strongly preferred; Connecticut experience is a plus.
  • Comfort working with complex documents and multi-party transactions

About the Company

T

The Panther Group

The Panther Group is minority owned and certified, making diversity, equity and inclusion core components of our mission.

With our commitment to respecting and empowering our employees as individuals, diversity is a competitive advantage in the marketplace.

The Panther Group has a proven track record of connecting quality talent with the right position. We believe in a hands-on approach, with a focus on building lasting relationships with our Employees and our Clients. Our Employees find flexibility and growth to reach their career goals.

The Panther Group celebrates 25 years of recruitment and workforce solutions expertise. 

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1992
WEBSITE
http://thepanthergrp.com

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