Commercial Real Estate Paralegal- 3625823

Job Title: Commercial Real Estate Paralegal

Location: NYC, 10020

Salary/Payrate: $105K - $138K + Awesome benefits!! 

Work Environment: Hybrid, 2 days WFH 

Term: Permanent 

Bachelor’s degree required: Yes, hard requirement

Referral Fee:AMS will pay $500 should the person you refer gets hired

Job Description:

Responsibilities:

Transaction Document Support

• Draft, review, and manage a wide range of real estate transaction documents, including:
• Purchase and sale agreements
• Loan and financing documents
• Deeds, escrow instructions, estoppel certificates, tenant notices, corporate authority documents, and related instruments
• Prepare and revise organizational documents such as Articles of Incorporation, Certificates of Formation, Operating Agreements, Bylaws, and stock or membership certificates
• Draft title and survey objection letters, consent requests, correspondence, and other transactional documentation

Title, Survey & Due Diligence

• Conduct comprehensive due diligence for acquisitions, dispositions, leasing, and financing matters
• Review and summarize title commitments, exception documents, surveys, UCC searches, and leases; prepare abstract summaries and issue‑spot for attorneys
• Work closely with title companies, surveyors, lenders, and opposing counsel to clear title and finalize surveys
• Determine transfer tax applicability and obtain required forms, affidavits, water certificates, building registrations, and other jurisdiction‑specific documentation

Closing Coordination

• Prepare and manage detailed closing checklists; track contingencies and critical dates
• Oversee pre‑closing and post‑closing processes, including execution packages, disbursement statements, recordation of documents, and preparation of closing binders
• File and track UCC financing statements and related amendments; coordinate post‑closing distributions and final policy issuance

Entity Formation & Maintenance

• Form and maintain LLCs, limited partnerships, corporations, and other entities for real estate transactions
• Obtain EINs, certificates of good standing, and local authority filings as required

Research & Administrative Support

• Record documents with appropriate county and state offices and manage follow‑up
• Provide guidance to junior associates and paralegals on title/survey analysis, closing procedures, and jurisdictional practices
• Maintain knowledge of title underwriting standards, survey requirements, and customary real estate practices across multiple jurisdictions

Qualifications, Experience and Personal Attributes

Education/Training/Certifications:

• 5-10 years of commercial real estate paralegal experience in a law firm environment.
• Extensive experience with title and survey review, commercial leasing, and real estate finance transactions.
• Demonstrated ability to manage complex, multi‑party, multi‑state closings.
• Strong drafting, organizational, and communication skills; ability to interact directly with clients, lenders, title officers, and opposing counsel.

Performance Traits: 

• Strong Transactional Judgment – Understands deal flow, anticipates next steps, and prioritizes tasks based on transaction timelines
• High Level of Organization – Manages multiple transactions simultaneously while maintaining structure, deadlines, and documentation integrity
• Effective Communication Skills – Communicates clearly and professionally with internal staff and attorneys, clients, lenders, title officers, and opposing counsel
• Ownership & Accountability – Takes responsibility for deliverables, follows through on commitments, and ensures completion of assigned closing tasks
• Resourcefulness & Initiative – Seeks out information, anticipates needs, and improves processes without waiting for direction
• Strong Research Skills – Efficiently uses legal research tools and jurisdictional resources to support transactional needs
• Commitment to Quality & Continuous Improvement – Regularly refines skills, stays current on real estate practices, and enhances work product