Commercial Building Assistant Project Manager

Team Member Expectations

Assistant Project Manager

The Assistant Project Manager must demonstrate strong organizational and prioritization skills, attention to detail, sound judgment, and the ability to manage multiple responsibilities effectively. This individual is expected to communicate professionally, build positive working relationships, and exercise discretion when handling company and project information. Their conduct, decisions, and appearance should consistently reflect the standards and reputation of Sanford Contractors, Inc.

Core Competencies:

Strong organizational and time-management skills

Ability to prioritize tasks and manage competing deadlines

High level of attention to detail and accuracy

Relationship-building and interpersonal skills

Ability to collaborate effectively within a team

Professional discretion and sound judgment

Strong written and verbal communication skills

Effective information and document management

Critical thinking and problem-solving abilities

Ability to read, interpret, and apply construction plans, specifications, and regulations

Proficiency in mathematical calculations, quantity tracking, and data entry

Ability to evaluate costs and identify the best overall value

Working knowledge of Vista

Working knowledge of Viewpoint Team

Working knowledge of HeavyBid

Proficiency in Microsoft Office applications, including Excel, Word, Outlook, PowerPoint, Project, and Teams

Core Duties:

Demonstrate leadership through personal example and accountability.

Maintain punctuality, dependability, and professionalism at all times.

Approach all responsibilities with a focus on cost control, profitability, quality, and safety.

Support and promote a strong safety culture by identifying hazards, addressing unsafe conditions, and serving as a safety advocate for the division.

Represent Sanford Contractors, Inc. professionally in all interactions with team members, clients, subcontractors, and business partners.

Assist in preparing accurate, complete, and competitive project proposals within established deadlines.

Support the preparation and execution of subcontracts and purchase orders in coordination with the Division Administrative Assistant.

Assist in assembling complete project documentation for the Superintendent before the internal preconstruction meeting.

Participate in internal preconstruction meetings and support project planning efforts.

Review construction plans for discrepancies, conflicts, and constructability concerns and communicate findings to the appropriate parties.

Help establish and communicate production expectations and project goals to field personnel.

Identify and communicate project staffing, equipment, material, and other resource requirements to the Project Manager.

Coordinate with the Superintendent to maintain and meet established project schedules.

Work with the Superintendent to monitor workmanship and ensure project quality standards are maintained.

Assist with preparing, submitting, and tracking change orders through final approval.

Monitor, measure, and track project quantities, production, and costs.

Assist with developing, monitoring, and maintaining project budgets.

Prepare and distribute accurate weekly project status reports.

Monitor overtime usage and support efforts to maintain labor efficiency.

Maintain proactive communication with architects, engineers, owners, and other project stakeholders to identify and resolve issues.

Coordinate project closeout records and documentation with the Division Administrative Assistant.

Maintain professional standards and ensure projects reflect positively on the company.

Work with division leadership to achieve established division objectives and performance goals.

Promote compliance with company policies, procedures, and expectations among all team members.

Demonstrate flexibility and a willingness to provide additional support during periods of increased workload.

Communicate planned absences and time away from work to the team leader and affected team members with adequate notice.

Maintain the flexibility and willingness to work hours necessary to meet project and business demands.

Education/Training/Certification:

OSHA Supervisor Training

Trenching and Shoring Competent Person

Rigging Training

First Aid/CPR Certification

* Sanford Contractors, Inc. is an Equal Opportunity/Affirmative Action Employer.