COM Admissions Student Assistant

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Position Summary:

The College of Medicine at Florida Atlantic University is seeking an FAU undergraduate student as a COM Admissions Student Assistant in Boca Raton, FL.

Summary of Responsibilities:

Administrative Support

• Provide day-to-day administrative support to the Admissions Office, including scheduling meetings and coordinating departmental activities.
• Manage and maintain departmental files and records.
• Monitor and respond to routine communications as assigned.

Presentations, Data, and Reporting

• Create and maintain PowerPoint presentations, Excel spreadheets, trackers, and reports.
• Analyze and organize data to support admissions operations and informed decision-making.

Event Planning and Admissions Support

• Assist with the planning, coordination, and execution of admissions and recruitment events, including registration, logistics, setup, brekdown, and timeline management
• Support logistics for the College of Medicine's Second Look event.
• Prepare and organize event materials, including name badges, signage, attendee resources, welcome packets, and promotional items.

Inventory and Organization

• Organize admissions storage closets and workspaces.
• Track and maintain inventory of promotional materials, event supplies, and marketing items. Coordinate ordering and replenishment of departmental supplies as needed.

AI and Process Improvement Projects

• Assist with implementing AI tools to enhance departmental processes.
• Research and evaluate technology solutions that improve efficiency.
• Use Microsoft Copilot, Claude, and other AI tools to support projects.
• Develop process documentation and workflow guides.
• Identify opportunities for automation and continuous improvement.

Special Projects

• Support operational initiatives and strategic projects within the Admissions Office.
• Collaborate with staff on business process improvement efforts.
• Assist with project management activities and track deliverables.
• Perform other duties as assigned.

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Minimum Qualifications:

FAU degree-seeking student with a minimum of six credit hours (or twelve if international) and a 2.0 GPA.

Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word) required.

Familiarity with Microsoft Copilot and other AI technologies required.

Excellent written, verbal, and interpersonal communication skills required.

Strong organizational, planning, and time-management skills required.

Project management skills with the ability to manage multiple projects and competing priorities simultaneously required.

Analytical and problem-solving abilities required.

Ability to work independently and exercise sound judgment required.

Strong attention to detail, accuracy, and professionalism required.

Preferred Qualifications:

Fields of study: Business Administration, Business Analytics, Computer Science, Information Technology, Data Analytics, Project Management, Healthcare Administration, Marketing, Communications, or related fields.

Data analysis and reporting.

Event planning and coordination.

Process improvement initiatives.

Business operations.

Salary:

$15.00 - $20.00 Hourly

College or Department:

OPS - COM: Admissions - Student Staff

Location:

Boca Raton

Work Days and Hours:

Part-time up to 20 hours weekly. Work days and hours can vary depending on departmental events.

Application Deadline:

2026-11-11

Special Instructions to Applicant:

This is a part-time position.

APPLICATION DOCUMENTS REQUIRED:

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.