Collegewide Payroll Specialist

Position Details

Position Information

Position Title Collegewide Payroll Specialist Position Number 83456 Position Type Regular Full-Time Hiring Location Office of the President-Dover, DE Contact Phone Number 3028571604 Contact Email Address oophr@dtcc.edu Work Location Office of the President-Dover, DE Position Specific Details Salary $54,399

Classification Information

Classification Title Collegewide Payroll Specialist Job Code 4068 (FT), 4568 (PT) FLSA Non-Exempt Position Pay Grade B/C 14 Position Type Full-Time Summary Statement

The incumbent is responsible for processing salary, supplemental, and/or hourly employee human resources and payroll transactions within the integrated Payroll/Human Resources Statewide Technology (PHRST) system at an advanced level. Additionally, the incumbent manages payroll accounting responsibilities and completes assigned special projects.

Nature and Scope

An incumbent typically reports to the collegewide director of payroll and compliance or collegewide assistant payroll manager. An incumbent must adhere to established practices and applicable State and Federal guidelines and serves as a liaison between campuses and outside agencies for assigned payroll functions and PHRST - related responsibilities.

Principal Accountabilities

An incumbent may perform any combination of the below listed accountabilities:

• Assists the collegewide director of payroll and compliance or collegewide assistant payroll manager in coordinating and executing daily payroll transactions for the College's centralized payroll department while ensuring critical deadlines are met. Provides backup support as needed.
• Investigates, researches, and resolves complex payroll and PHRST-related issues for assigned payroll locations. Works with the collegewide director of payroll and compliance or collegewide payroll assistant manager to assess policies and procedures and ensures all payroll and PHRST-related forms are properly authorized before submission.
• Completes special projects assigned by the collegewide director of payroll and compliance or collegewide assistant payroll manager. Serves as a liaison with PHRST.
• Analyzes concurrent employees to ensure proper coordination of benefits and compliance with FLSA standards. Conducts biweekly analyses of paycheck earnings, deductions, and funding to ensure accurate allocations. Processes key fiscal reports, including start-up, payroll listing, and reconciliation reports.
• Evaluates and processes payroll for assigned salary, supplemental, and hourly payroll locations using the integrated PHRST system. Ensures compliance with applicable laws, regulations, policies, and procedures.
• Performs non-PHRST-related payroll processes, including recoding kickers, verifications, on-demand paychecks, tax calculations, and system data validation between PHRST and other State and College data systems.
• Audits, reconciles, and corrects personnel data forms (PDFs) and other payroll and human resources documents in PHRST for assigned payroll locations. Maintains accurate payroll records and ensure the payroll system reflects up-to-date employee information.
• Assists in internal and external payroll audits by providing necessary documentation and data.
• Identifies and recommends process improvements to enhance payroll accuracy, efficiency, and service delivery.
• Responds to inquiries from the Department of Labor, banks, mortgage companies, campus personnel, and State agencies regarding payroll-related matters.
• Performs other related duties as assigned.

Knowledge Skills and Abilities

• Knowledge of auditing procedures and fundamental accounting principles.
• Knowledge of applicable State and federal payroll laws, rules, and regulations.
• Knowledge College and State computerized payroll systems
• Knowledge of mathematical skills with the ability to perform complex computations accurately and efficiently.
• Skilled in office management and recordkeeping practices.
• Skilled in keyboarding, time management, and interpersonal communication abilities.
• Skilled in using payroll and human resources management systems, as well as State accounting and budgeting systems.
• Skilled in problem-solving and ability to manage multiple tasks while meeting critical deadlines.
• Ability to interpret and apply payroll-related regulations effectively.
• Ability to operate computers and other office equipment proficiently.
• Ability to effectively communicate and relate to a diverse population in a multicultural environment.

Minimum Qualifications

Associate degree or higher in a related field and four (4) years of relevant experience; or other equivalent combination of education and experience.

Rev. 07/01/2026

Posting Details

Posting Details

Posting Number REG5132PO Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date 08/06/2026 Close Date 08/24/2026 Open Until Filled No Special Applicant Instructions

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Teaching Philosophy
• Writing Sample
• Curriculum Vitae
• Unofficial Transcripts
• Other Document
• Multi Media
• First Letter of Reference