The Law Offices of Bradford & Barthel, LLP is seeking a full-time, onsite Collections/Billing Specialist for our Sacramento office. Must be proficient in Microsoft Excel and highly organized, detail -oriented, professional, reliable and live in the Sacramento area.
Qualifications:
Degree in Business or Accounting Related field. B.A. preferred or Equivalent experience
Duties and Responsibilities
- Reviews new or updated client guidelines and compares to previous editions for revisions.
- Assist with various analytic and statistical reporting as necessary or required.
- Assist with compiling various information for internal and external audit requests.
- Assists with special projects as needed.
- Prepares high volume of draft bills and Final bills per month.
- Analysis and editing of draft bills for spelling, accuracy, adherence to client guidelines, preparing bills for submission via electronic billing website/e-mail/US Mail.
- Verifies accuracy of various Fee/Rate agreements.
- Tracks approval of high volume of electronic billing invoices.
- Sets up Matters in Billing system.
- Changes status to Matters in Billing system.
- Responsible for ensuring matters get added to various client e-billing websites and responsible for submitting and tracking budgets to client's e-billing websites.
- Responsible for billing specific assigned clients, as well as assisting with others. Process write-offs following Firm policy.
- Communicates with clients and attorneys regarding issues on past due accounts, including collections calls. Researches and resolves a wide range of problems directly with attorneys and clients.
- Works within a team to provide the highest level of customer service.
- Files, copies, and performs other related clerical and administrative duties and other various tasks as assigned.
Skills And Abilities:
- Ability to anticipate work needs and follow through with minimal direction, follow up on own initiative including: Detailed and accurate editing; Adhering to firm policies and practices; Ensuring that Client Billing Guidelines are met; Independently resolve routine problems; multi-tasking under the pressures of deadline. Flexibility to adapt to all situations and work varied hours, potentially work weekends or evenings
- Ability to work with a variety of personalities, Experience in a customer service environment a plus
- Ability to organize work flow and use time efficiently
- Proficient in Microsoft Office products, particularly Microsoft Excel
- 45 WPM+ typing speed
- 10-key by touch a plus
- Professional demeanor in communications with others including clear and concise verbal and written (spelling and grammar) communications
- Must be a team player
- Must be flexible to accept new responsibilities and be a quick learner, willingness to demonstrate initiative
- Ensures strict confidentiality at all times.
Benefits:
- Vacation/Sick Time
- Medical/Dental/Vision
- 401(k)
- Health Savings Plan
- Life insurance policy
- Short-term/long-term disability benefits