Summary
The Collateral Specialist I is responsible for the timely and accurate processing of collateral releases for commercial and consumer loans, ensuring compliance with applicable state requirements and internal policies. The position also performs limited title lien perfection activities for commercial titled collateral, ensuring lienholder information is correctly recorded with appropriate state agencies.
Responsibilities
Process Collateral Releases
- Prepare releases of liens, including mortgages/deeds of trust, UCC financing statements, vehicle titles, and other collateral documents.
- Ensure releases are completed in accordance with state-specific recording requirements and timelines.
Validate Loan Payoff Conditions
- Confirm full payoff, satisfaction conditions, or partial release approvals prior to release processing.
- Review loan documents and system records to validate collateral descriptions and lien positions.
Coordinate Recording & Filing
- Notarize and finalize releases for recording with appropriate county, state, or federal agencies (e.g., Recorder of Deeds, Secretary of State, FAA).
- Track recording status and follow up to ensure completion and receipt of recorded documents
Title Lien Perfection (Secondary Function)
- Process lien perfection on titled collateral (e.g., vehicles, trailers, equipment requiring title) for commercial loan transactions
- Ensure lienholder information is accurately reflected on certificates of title in accordance with state-specific DMV requirements
General Responsibilities
- Protect all client and bank information confidentially and follow all company policies.
- Complete monthly training in a timely manner to ensure knowledge of bank regulatory requirements, policies, and procedures.
- Embrace RPA (Robotic Process Automation) and AI-driven tools to improve workflow efficiency.
- Other specified duties as assigned.