Clinical Talent Acquisition Event Specialist (32914)

Position Summary

The Clinical Talent Acquisition Event Specialist supports the planning, coordination, and execution of high-impact clinical recruitment events across the country. Working closely with the National Clinical TA Events Manager, this role helps create exceptional experiences that strengthen The Specialty Alliance's employer brand, expand candidate pipelines, and foster meaningful relationships with physicians, advanced practice providers, fellowship programs, and residency programs.

This unique position combines relationship-building, event planning and execution, and a passion for supporting physician and APP recruitment initiatives nationwide.

Key Responsibilities

• Communication & Outreach: Conduct outreach to program directors, internal alumni, fellows and residents to cultivate relationships and coordinate recruitment dinners and other engagement events. Manage RSVP tracking, attendee communications, and post-event follow-up. Provide high-touch support to recruiters, physicians, APPs, and internal stakeholders throughout the event lifecycle.
• Event Coordination: Manage full-cycle planning and execution for 20-25 recruitment events annually, including conferences, fellowship dinners, residency events, and virtual career fairs.
• Venue & Vendor Coordination: Research venues, request proposals, manage contracts and BEOs, coordinate catering, AV, and branded materials.
• Marketing & Branding: Partner with leadership and marketing to ensure consistent branding across signage, giveaways, digital assets, and event collateral.
• On-Site Event Execution: Provide on-site support including setup, registration, attendee engagement, vendor management, and troubleshooting.
• Data & Reporting: Track RSVPs, attendance, and post-event follow-up; maintain accurate records in CRM and event tracking systems.

Qualifications

• 2-3 years of experience in event planning, marketing or recruitment support.
• Experience in clinical recruitment or similar role interacting with physicians, APPs, healthcare leaders, or medical training programs preferred.
• Ability and desire to travel frequently for events.
• Outgoing professional presence with ability to connect confidently with physicians and other clinical event attendees.
• Strong organizational skills with high attention to detail and the ability to manage multiple events and deadlines simultaneously.
• Excellent written and verbal communication skills; comfortable drafting professional outreach emails and interacting with physicians and internal stakeholders at in-person events and conferences.
• Comfortable working in fast-paced environments with shifting priorities.

Key Competencies

• Strong relationship-building and networking skills
• Exceptional attention to detail
• Creative problem-solver
• Calm under pressure and adaptable
• Strong organizational and relationship management skills
• Professional presence during on-site events