Clinical Research Patient Recruiter (31493)

Urology America Research Recruitment Specialist

Position Summary

Under the direction and supervision of the VP of Research and the Director of Research, the Research Recruitment Specialist is responsible for identifying patients who may be candidates for clinical trials. This role involves utilizing multiple software systems and data sources to track potential participants, work closely with research coordinators to ensure proper evaluation, and guiding patients through the enrollment and exclusion process. The Specialist will also maintain and report trial enrollment metrics to leadership on a regular basis. This role plays a critical part in advancing clinical research by ensuring timely and efficient patient recruitment, ultimately contributing to groundbreaking medical advancements.

Principal Duties and Essential Functions:

• The primary responsibility of this role is to ensure that the maximum number of appropriate clinical trials candidates are identified and evaluated for trial inclusion.
• Utilizes the Electronic Medical Records (EMR) as well as billing, pathology, surgery scheduling, analytics, AI software, etc. to efficiently identify potential candidates for clinical trials. This role must have familiarity and confidence to work in and learn new software systems. Works with third-party recruiting services as needed.
• Conducts in-depth reviews of the study protocol to develop a strategic recruitment plan and mitigate delays before trial activation.
• Maintains up-to-date patient records in CTMS EMR, and other tracking systems, ensuring study staff have immediate access to accurate outreach, screening, and enrollment data.
• Utilizing the above tools, and any other relevant and available sources, the Recruitment Specialist will work with the Research team and the clinical practice to develop strategies and workflows to identify and contact patients who may be candidates for clinical trials. These workflows will be developed and implemented for each trial at each research location.
• Regularly updates research team and leadership on recruitment and enrollment status by trial, site, and coordinator. Must be willing to develop tools to improve tracking and communication as needed.
• Works directly with the regulatory specialist and marketing vendor to ensure practice websites are up to date with IRB approved materials.
• Ensures patient safety by following each candidate until resolution: either entry into a study or exclusion. Ensures that patients who exit clinical trial evaluation have appropriate follow-up.
• Working with the Coordinators, the Recruitment Specialist may make initial contact with a trial candidate, discuss the general overview of the study, and assist with scheduling initial visits for evaluation, screening, consenting, etc.
• Receives training from study coordinators and leadership team members to develop a thorough understanding of study protocols and recruitment timelines.
• Demonstrates an understanding of patient/sponsor confidentiality to protect the patient and practice. Following HIPAA guidelines, gathers patient information/records from a variety of sources.
• Along with the Research Coordinators, handles medical record requests and related releases of information, ensuring that all releases comply with HIPAA guidelines.
• Ensures that medical records received are adequate for clinical trial entry and works closely with research coordinators to confirm that basic eligibility requirements are met.
• Acts as a liaison to ensure complete and accurate communication between physicians, study coordinators, sponsors, and trial participants.
• Assembles information concerning a patient's clinical background and referral needs.
• Meets regularly with research team members to identify recruitment requirements and assess the success of current strategies.
• Maintains a positive attitude with the research team, the practices and clinicians, study sponsors, etc. Always maintains a professional demeanor and has a strong desire to work in a company that embraces collaboration and a team approach.
• Willingness to work in a fast-paced environment where processes change and improve continually.
• Remains current with all required training.
• Performs other duties as assigned.

Knowledge and Skills:

• Proficiency in Microsoft Suite applications and Adobe Acrobat Pro.
• Excellent interpersonal skills to effectively communicate with research personnel.
• Strong knowledge of medical terminology.
• Familiarity with (or willing to gain familiarity with) ICH GCP, FDA, OHRP, OSHA, and HIPAA guidelines related to clinical research.
• Strong organizational skills to independently manage workflow.
• Ability to prioritize tasks quickly and appropriately with minimal guidance.
• Ability to multi-task, work independently, and function as part of a team.
• Clear and concise verbal and written communication skills.

Physical Demands:

The physical demands described here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

• Requires sitting and talking on the telephone for extended periods.
• Requires corrected vision and hearing within normal range.
• Requires an outgoing and friendly personality for effective interaction with internal and external parties.

Job Type & Compensation:

• Employment Type: Full-time
• Exemption Status: Exempt
• Schedule: Monday to Friday, 8 AM - 5 PM
• Work Location: Onsite, in-person