Clinical Pharmacology & Pharmacometrics (CPP) Project Coordinator

Lancesoft

TITUSVILLE, NJ
4 days ago

Highlights

The role serves as a central point of coordination for the CPP Leadership Team and is responsible for supporting meeting and event coordination, leadership support activities, operational reporting, tracker maintenance, communications, and follow-up on key business activities. Maintain and enhance CPP operational reporting tools, trackers, dashboards, and data sources to support leadership reviews, resource planning, financial oversight, and informed business decision-making.

Numbers & Facts

Location	TITUSVILLE, NJ
Industry	Staffing/Employment Agencies
Salary	$30
Company Size	2,000 to 2,499 employees
Year Founded	2000
Website	http://www.lancesoft.com/

Description

Title: Executive Assistant
Location: : 1125 Trenton Harbourton Road, Titusville, NJ, 08560
Duration: 09/14/2026 to 02/28/2027
(Hybrid- 3 days Onsite)

Job Description:
Clinical Pharmacology & Pharmacometrics (CPP) Project Coordinator

Position Summary:

The CPP Project Coordinator provides administrative, project coordination, process, and operational support to enable effective execution of priorities across Clinical Pharmacology & Pharmacometrics (CPP). The role serves as a central point of coordination for the CPP Leadership Team and is responsible for supporting meeting and event coordination, leadership support activities, operational reporting, tracker maintenance, communications, and follow-up on key business activities.
This position requires a highly organized, proactive, and collaborative individual who can work independently, manage competing priorities, and support a global, matrixed environment. The successful candidate will communicate effectively across functions and levels, demonstrate sound judgment and attention to detail, and help ensure smooth day-to-day operations and business continuity.
The individual must be able to anticipate needs, identify potential issues, coordinate actions across stakeholders, and ensure timely follow-through. This role also requires a positive, adaptable mindset, a willingness to embrace new ways of working, strong learning agility, and the ability to leverage AI-enabled technologies and other digital solutions to enhance efficiency and support continuous improvement.

Principal Responsibilities:

Provide approximately 60% executive and administrative support to CPP Leadership, including strategic global calendar management, meeting coordination, stakeholder support, travel support, and timely follow-up.
Maintain complex, changeable global calendars across time zones while accommodating multiple stakeholder requirements with professionalism, discretion, and sound judgment.
Provide approximately 40% project, process, and business operations support across CPP priorities, including coordination, tracking, reporting, follow-up, process improvement, and operational execution.
Maintain and enhance CPP operational reporting tools, trackers, dashboards, and data sources to support leadership reviews, resource planning, financial oversight, and informed business decision-making.
Work independently once trained by taking clear notes, referencing available materials, applying prior learning, and following through on commitments.
Proactively anticipate needs, identify gaps or risks, and recommend practical solutions while knowing when review, escalation, or alignment is required.
Build productive relationships and collaborate effectively with CPP colleagues, leaders, business partners, and external vendors, including when priorities or working styles differ.
Support administrative and operational activities such as meeting logistics, communications, knowledge management, and resource tracking.
Navigate business tools and systems, including the ability to locate, interpret, and summarize information from dashboards or reports.
Use AI-enabled platforms, such as Microsoft Copilot, Claude, or similar tools, to improve efficiency, streamline workflows, support drafting or summarization, and identify process improvement opportunities.
Demonstrate strong organization, time management, attention to detail, and ability to manage multiple priorities in a dynamic global environment.

Principal Relationships:

Primary reporting structure: Reports to CPP Business Operations Lead.
Primary interfaces: CPP Business Operations Lead, Vice President of CPP, CPP Project Coordinators and Administrative Assistants, CPP leadership and staff.
External interfaces: Contracted partners, consultants, suppliers, and vendors, as applicable.

Education and Experience Requirements:

Associates degree or equivalent experience and 5 years of relevant work experience is preferred;experience in pharmaceutical or biotech research and development is a plus.
Proven experience and practical knowledge in executive administrative support, project coordination, and project management with matrixed responsibilities in the pharmaceutical industry is required.
Experience supporting senior leaders or executives, including complex calendar management across global time zones, is strongly preferred.
Experience working in a global or matrixed organization, including supporting stakeholders across time zones, is strongly preferred.
High proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
Proven experience using AI-enabled platforms, such as Microsoft Copilot, Claude, or similar tools, to create efficiencies, improve ways of working, and support productivity.
Strong written, verbal, presentation, and interpersonal communication skills, with the ability to interact professionally across functions and levels.
Demonstrated ability to work independently, stay organized, manage time effectively, and follow through on deliverables.
Positive, flexible, and collaborative mindset with a willingness to adapt, work well with others, and contribute to continuous improvement.
Flexibility in working hours is occasionally required to effectively support global teams.
Demonstrated experience supporting projects and/or business operations in a matrixed environment.
Ability to travel to Spring House, PA maybe once a month, if needed only

Preferred Attributes:

Proactive, resourceful, and able to anticipate what is needed and take appropriate action.
Organized and disciplined in managing information, notes, deadlines, calendars, and follow-ups.
Comfortable asking thoughtful questions when clarification is needed while using available training, documentation, and prior guidance.
Open to feedback and able to incorporate review comments into improved work products.
Able to balance independence with appropriate escalation, review, and alignment.
Professional presence and confidence when interacting with cross-functional stakeholders and senior leaders.
Collaborative, respectful, and positive team member who remains flexible during change.

About Company

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.