Clinical Administrative Coordinator- PA Program

Posting Details

Position Information

Position Title Clinical Administrative Coordinator- PA Program Category Administrative Position Number Posting Number S0001395 Location Schaumburg Open Date 09/15/2026 Close Date Open Until Filled? No Job Type Full-Time Working Hours Position Summary

Roosevelt University College of Health, Science and Pharmacy- Schaumburg seeks candidates for a full-time, non-exempt Clinical Administrative Coordinator to support the Physician's Associate (PA) Studies program. The Clinical Administrative Coordinator plays a key role in the development of the PA program and supports the development and administration of the PA program's clinical education infrastructure under the direction of the Program Director and designated clinical faculty.

This is an in-person position that reports to the Program Director. Core duties include but are not limited to: clinical site development and affiliation agreements, clinical placement management, preceptor and student support, facilitate and manage communication with current students/faculty regarding all aspects of the PA program; support data collection and document retention needed for accreditation; plan and execute events and support events for the PA program, as well as led by other departments in the college.

Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link: https://rooseveltu.touchpointsonline.com/

The salary range for this position is $62,000-$66,000.

Title IX Contact Information: Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator is Natasha Robinson. Her office is located in the Auditorium Building of the Chicago campus, 430 S. Michigan Avenue, AUD 476B. She can be reached at 312-281-3245 or TitleIX@roosevelt.edu.

Do not contact this email address for inquiries about your job application; if you have questions, you may email hrquestions@roosevelt.edu.

Knowledge, Skills and Abilities Required

• Excellent organizational, communication (written and verbal), interpersonal skills and attention to detail.
• Ability to work efficiently and effectively with minimal supervision.
• Ability to maintain positive and professional demeanor with students, faculty and staff.
• Ability to manage data collection, report generation, and production.
• Ability to collaborate on accreditation preparation and support/execution of accreditation-related tasks/activities.
• Ability to work on event planning and event execution.
• Ability to exercise discretion and confidentiality.
• Demonstrated proficiency in Microsoft Office Suite (including Word, Excel, and Outlook), database systems (Salesforce, Exxat, etc), and video recording.

Years of Experience Required 3 Required Education Bachelor's Degree Certification/Licensure Required Minimum Qualifications

Please refer to Knowledge, Skills, and Abilities required section.

Preferred Qualifications

Experience in higher education, healthcare or program coordination; Proven record of organizational skill and positive and effective communication both written and verbal;

Experience working with students.

Equipment Operated

Basic office equipment (laptop computer, copier/multi-function device, fax and telephone).

Working Conditions

Normal climate-controlled office environment is provided. There is a need to move between the office, classrooms and/or event space. Occasional bending, stooping, lifting, pushing and/or pulling is required (typically less than 45 pounds of weight or pressure). Regular use of desktop computer is required, calling for frequent hand/wrist movement and repetition. Occasional travel within the local or regional setting may be required.

Priority Application Instructions Departmental Contact Information

Essential Job Functions

Duty and Responsibility

Clinical Administrative Duties:

• Supports the recruitment and retention of sufficient clinical sites and preceptors across required clinical disciplines and settings
• Build partnerships with healthcare systems to support student placements
• Coordinate execution and tracking of clinical affiliation agreements
• Ensure agreements are active and compliant prior to student placement
• Develop and maintain student rotation schedules
• Maintain accurate tracking of sites, preceptors, and assignments
• Serve as a liaison for preceptors (onboarding, communication, engagement)
• Monitor student compliance with clinical requirements
• Track clinical data (hours, patient encounters, settings, lifespan exposure)
• Serve as a central point of contact for faculty, staff and students in the PA program
• Support accreditation reporting and program evaluation process
• Understand college and university operations and address inquiries and problems in an accurate and timely manner
• Manage student matriculation and enrollment records including those required for clinical experiences
• Oversee PA assessment data collection and document maintenance as required for programmatic improvement and accreditation compliance.

Percentage Of Time 80 Duty and Responsibility

Event Coordinator:

Plan and execute events for the programs/college including but not limited to ceremonies, open houses, orientations; support events that are led by other offices in the college.

Percentage Of Time 10 Duty and Responsibility

Other duties as assigned.

Percentage Of Time 10

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have an earned Bachelors degree?

• Yes

• No

• Will you now or at any point in the future require employment visa sponsorship (e.g., H-1B) to legally work in the United States?

• Yes

• No

• This is a fully on-site position. Do you have the ability to be on campus 5 days a week?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents