Are you detail-oriented, strong at project coordination, and passionate about commercial real estate? We're looking for a driven individual to support client relationship management, transaction coordination, and marketing content creation.
This is a high-volume role focused on multi-tasking and recurring deliverables (e-blasts, flyers, site plan updates, and other marketing materials). You'll primarily support the Landlord Representation team, with additional support for 1 3 other brokers.
You thrive under pressure, prioritize effectively, and take ownership of your work. You're self-motivated, open to using AI for efficiency, and confident working with brokers comfortable asking questions and providing constructive pushback when needed. This role is ideal for a reliable "grinder who values steady, high-quality execution over rapid career pivots.
What you bring- Bachelor's Degree in Business, Marketing, Communications, Real Estate, Finance or related discipline OR equivalent work experience.
- Intermediate proficiency with Adobe InDesign, Illustrator, and Photoshop.
- Intermediate knowledge of Microsoft Office Suite (especially Excel).
- Excellent organizational, interpersonal, writing, and communication skills with the ability to communicate analytical and marketing data effectively.
- Proven ability to multi-task and maintain accuracy in a high-volume, deadline-driven environment.
What success looks like- You operate as a trusted partner and primary point of contact for brokers and clients, consistently delivering responsive communication, strong relationship management, and a high-quality client experience throughout the deal lifecycle.
- You enable brokers (especially the Landlord Representation team) to maximize productivity and focus on revenue-generating activities by proactively managing timelines, deliverables, and day-to-day coordination in a high-volume setting.
- You have experience supporting proposal responses related to the transaction management process.
- You compile market data (rent comparable analysis, sales comparable analysis, demand drivers, etc.).
- You prepare correspondence, documents, flyers, Requests for Proposals, LOIs, reports, account invoices, and high volumes of recurring materials (e-blasts, site plan updates, tour books, property flyers) with direction from brokers and/or knowledge of company policies and procedures.
- You consistently deliver high-quality, detail-oriented work that reflects brand standards and professionalism, enhancing both team credibility and client satisfaction.
- You work closely with assigned brokers to maximize their time and productivity.
- You support marketing and business development efforts by creating and executing email campaigns, developing proposals and pitch materials, and producing high-quality marketing collateral that enhances team visibility, strengthens client engagement, and contributes to winning new business.
- You create and edit presentations for prospect / client meetings.
- You manage, update, maintain and post transactions in our databases.