Client Service Coordinator

15986
TITLE: Client Service Coordinator
Location: 18575 Jamboree Road , Irvine, CA 92612
• Assignment Length: 5-6 Months
• Potential for Extension: Yes
• Pay Rate: $35-38/hour

SCHEDULE
• Shift: Monday - Friday, 8:00 AM - 5:00 PM
• Hours: 40 hours per week
• Flexibility: Some schedule flexibility may be required

WORK ENVIRONMENT
• Team members travel frequently and are often out of the office
• Requires a high level of independence and self-management
• Minimal handholding or supervision
• Must be comfortable making progress and obtaining information independently
• Fast-paced brokerage support environment

TEAM OVERVIEW
• Supporting a team of two brokers
• One broker has a more laid-back working style
• One broker is highly detail-oriented and particular
• Candidate must be adaptable and capable of supporting different personalities and work styles

DAY-TO-DAY RESPONSIBILITIES
• Manage client transactions from start to finish
• Prepare and process contracts and transaction documentation
• Handle administrative support for brokerage transactions
• Process vouchers and commission payments
• Track transaction data and reporting
• Maintain accurate records and documentation
• Communicate with clients and stakeholders professionally
• Support brokers with administrative and operational tasks
• Ensure deadlines and transaction milestones are met

LICENSES/CERTIFICATIONS
• California Real Estate Salesperson License highly preferred
• Not required but considered a strong asset

REQUIRED SKILLS & EXPERIENCE
• Self-starter with the ability to work independently
• Strong administrative and organizational skills
• Excellent written and verbal communication abilities
• Experience supporting transactions, contracts, or client services functions
• Detail-oriented with strong follow-through
• Client-facing experience
• Ability to manage multiple priorities simultaneously
• Comfortable working with minimal training and supervision

PREFERRED QUALIFICATIONS
• Commercial real estate experience
• Brokerage support experience
• Transaction coordination experience
• Experience processing commission payments
• Experience tracking and maintaining transaction data

SOFT SKILLS
• Excellent communication skills
• Highly organized and detail-oriented
• Strong customer service mindset
• Proactive and self-motivated
• Adaptable to different working styles and personalities
• Ability to manage competing priorities
• Professional and polished demeanor

EDUCATION REQUIREMENTS
• High School Diploma plus 2-4 years of relevant experience required
• Bachelor's Degree in any field preferred

EXPERIENCE REQUIREMENTS
• 2-4 years of relevant experience in administrative support, client services, transaction coordination, contract management, or brokerage support

SOFTWARE REQUIREMENTS
• Microsoft Office Suite required
• Strong PowerPoint proficiency
• Strong Excel proficiency
• Experience with data tracking and reporting tools
• Ability to learn team-specific systems and programs quickly
INTERVIEW PROCESS
• 1st Round: Virtual Interview with Abbee
• 2nd Round: Virtual or In-Person Interview with Team
• Potential 3rd Round: Senior Leadership Interview

ADDITIONAL NOTES
• Position is strictly a maternity leave backfill
• Hiring Manager is seeking someone who can hit the ground running
• Minimal training will be provided
• Independence is critical to success in this role
• Team spends significant time traveling, so candidate must be comfortable operating autonomously
• While this role is not intended for conversion, strong performance may lead to consideration for future FTE opportunities if they become available

IDEAL CANDIDATE SUMMARY
• Self-sufficient and highly organized
• Comfortable managing transactions from start to finish
• Strong communicator with polished client-facing skills
• Able to work independently with minimal oversight
• Experience supporting brokers, real estate professionals, or transaction-based teams
• Can quickly become a trusted resource and partner to the team

Kindly share resume with answers: 
Q1: How many years of exp in supporting commercial or residential real estate brokers, agents, or transaction teams? Can you describe your experience managing transactions from initiation through completion?
Q2: Have you prepared, reviewed, or processed real estate contracts and transaction documentation? Have you processed commission payments, vouchers, or broker commission documentation?
Q3:Are you having California Real Estate Salesperson License highly preferred