Client Scheduling Associate

Remote | Flexible Schedule | Training Provided

We're looking for organized, dependable individuals to help coordinate client schedules, confirmations, and travel-related planning details.

As a Client Scheduling Associate, you'll manage dates, follow-up, and scheduling information while helping clients keep reservations, transportation, activities, and itinerary timing organized.

Previous experience is not required. Training and ongoing support are provided.

What You'll Handle

• Coordinate client schedules and confirmations
• Gather dates, preferences, and important details
• Track reservation timing and itinerary updates
• Provide follow-up and next-step information
• Assist with schedule changes or adjustments
• Help organize accommodation, transportation, and activity details
• Maintain accurate client records
• Track deadlines and pending items

What We're Looking For

• Strong organization and attention to detail
• Clear, professional communication
• Reliable follow-through
• Ability to manage multiple schedules
• Comfort working independently
• Familiarity with email, calendars, and online systems
• Adaptability when plans change

Experience in scheduling, customer service, hospitality, reservations, administration, or client support can be helpful, but it is not required.

What You Can Expect

• Fully remote work
• Flexible scheduling
• Structured training
• Ongoing support and resources
• Access to digital planning tools
• Opportunities to build scheduling and travel-coordination skills

Eligibility

Applicants must be located in:

United States | United Kingdom | Mexico | Spain | Australia | Select LATAM regions

Next Step

Selected applicants will be invited to a live interview to review the role, compensation structure, training, support, and next steps.

Apply

If you're organized, dependable, and good at keeping schedules and travel details on track, submit your application today to be considered.