| Location | Irvine, CA |
Client Service Coordinator – Brokerage Support
Pay Rate: $38.80/hour
Location: 18575 Jamboree Road, Irvine, CA
Work Arrangement: Fully onsite
Assignment Dates: Contract to May 28, 2027
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.; 40 hours per week
Openings: 1
Extension Potential: Yes
Permanent Conversion: Not anticipated
Position Overview
We are seeking an experienced Client Service Coordinator to support two commercial real estate brokers during a maternity leave coverage assignment. This role manages client transactions, contracts, documentation, commission processing, and daily administrative operations.
The ideal candidate is a proactive, highly organized professional who can work independently and quickly become a trusted resource. The brokers travel frequently, and minimal training and supervision will be provided. Candidates must be comfortable gathering information independently, managing competing priorities, and adapting to different working styles.
Responsibilities
Coordinate client transactions from initiation through completion.
Prepare and process contracts and transaction documentation.
Provide administrative and operational support to two brokers.
Process vouchers and commission payments.
Track transaction data, prepare reports, and maintain accurate records.
Communicate professionally with clients and internal and external stakeholders.
Monitor deadlines and ensure transaction milestones are met.
Manage multiple priorities with strong attention to detail and follow-through.
Required Qualifications
High school diploma and 2–4 years of relevant experience in administrative support, client services, transaction coordination, contract management, or brokerage support.
Experience supporting transactions, contracts, or client service functions.
Strong administrative, organizational, and customer service skills.
Excellent written and verbal communication skills and a polished, professional demeanor.
Client-facing experience.
Ability to work independently with minimal training and supervision.
Ability to adapt to different personalities and working styles.
Proficiency in Microsoft Office, including strong Excel and PowerPoint skills.
Experience with data tracking and reporting tools.
Ability to learn team-specific systems quickly.
Preferred Qualifications
Commercial real estate or brokerage support experience.
Transaction coordination experience.
Experience processing commission payments and maintaining transaction data.
California Real Estate Salesperson License—highly preferred, but not required.
Bachelor's degree in any field.
Schedule and Work Environment
This is a fully onsite position in a fast-paced brokerage support environment. Some schedule flexibility may be required. The successful candidate must be comfortable working autonomously while team members are traveling or away from the office.
Interview Process
First round: Virtual interview with Abbee.
Second round: Virtual or in-person interview with the team.
Possible third round: Senior leadership interview.
Additional Information
This position provides maternity leave coverage.
Extension is possible, but permanent conversion is not planned.
Strong performance may lead to consideration for future full-time opportunities if available.
Standard background check required; no drug test.