Clerk - Special Ed - ARD Support

Job Description: CLERK - ARD SUPPORT SPECIAL POPULATIONS

Job Title:

Clerk - ARD Support Special Populations

Duty Days:

187

Reports to:

Director, Special Populations

Pay Grade:

1

Dept/School:

Special Populations

Pay Schedule:

Paraprofessional

Wage/Hour:

Non Exempt

Date Revised:

2025

Primary Purpose

To provide clerical assistance to the daily operations of special education support staff.

Qualifications

Education/Certification

• High school diploma or GED

Special Knowledge/Skills

• Proficiency in general office skills
• Must possess strong organizational skills, customer service, telephone etiquette, administration support and positive interpersonal skills
• Excellent oral and written communication skills
• Knowledgeable in the use of Microsoft Word, Excel, Power Point
• Demonstrate proficiency in handling matters of highly confidential nature
• Must possess personal qualities related to respect for the rights and confidentiality of others

Experience

• One-two years working in special education preferred

Major Responsibilities and Duties

Instructional Management

• Respond to requests and inquiries from a variety of individuals for the purpose of providing information and/or directions as may be required relevant to special education.
• Schedule ARD meetings, maintain ARD calendars and contact appropriate personnel and parents.
• Provide clerical duties as assigned; including, but not limited to: copying, faxing, filing, scanning and mailing documents related to ARD meetings.
• Input data into and run reports from district student information system management software programs.
• Maintain responsibility for all district purchased and issued equipment and materials to ensure they are complete, in good working condition, and secure at all times.

Student Management

• Manage tracking system for ARD meeting and evaluation timelines for meeting compliance.
• Perform transactions related to student records management and response to records requests.

Professional Conduct

• Demonstrates ability to remain calm and withstand pressures
• Flexible to changes in routine and adapts quickly to changing situations
• Reliable and responsible attendance and punctuality
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly
• Avoid speaking ill of the district and district personnel

Other

• Participate in staff development training programs to improve job performance
• Participate in faculty meeting and special events as assigned
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibilities

• None

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary:

• While performing the duties of a classroom teaching aide, the employee may frequently be required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see and use repetitive motions.
• While performing these duties of the job, the employee may frequently be required to lift and/or move at least 50 pounds of materials, or move at least 50 pounds of materials, or lift children from wheelchairs onto changing tables, etc.
• While performing the duties on the job assignment, the employee may frequently be required to deescalate physical aggression including the use of safe, non-harmful physical restraint procedures.
• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress