Clerk/Recorder Assistant I/II

Clerk/Recorder Assistant I/II

Salary

Depends on Qualifications

Location

Kings County Government Center, 1400 W. Lacey Blvd, Hanford, CA

Job Type

Full-time permanent

Job Number

2026-028

Department

Assessor/Clerk/Recorder

Division

Clerk/Recorder

Opening Date

09/03/2026

Closing Date

9/14/2026 5:00 PM Pacific

• Description
• Benefits
• Questions

JOB OPPORTUNITY

The Kings County Clerk/Recorders Office is currently seeking qualified individuals for the position of:

Clerk/Recorder Assistant I/II

Level I: $40,144.00 - $48,984.00 Annually

Level II: $44,345.60 - $54,100.80 Annually

We are looking for motivated, detail-oriented individuals to join our team as Clerk/Recorder Assistants. In this role, you will perform specialized clerical duties that support the accurate examination, processing, and recording of a wide variety of official documents. You will assist the public with vital records including birth and death certificates, marriage licenses, and fictitious business name statements while ensuring compliance with state and local regulations.

If you enjoy providing excellent customer service, working with detailed records, and being part of a team that supports essential County operations, we encourage you to apply today!

To discover what makes Kings County a great place to live and work, click here to watch a short video.

Please click here to watch a short video showcasing the exceptional benefits available to our employees.

DUTY SAMPLE

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Some duties, knowledge, skills, and abilities may be performed in a learning capacity for entry-level (I Level) positions.

• Performs a variety of specialized clerical duties including the responsible examination and recording of official federal, state, county and local records and documents; issues vital statistics, birth and death certificates, marriage licenses, fictitious business name statements, and other documents as required.
• Utilizes knowledge, interpretation and application of federal and state codes, laws and manuals related to recording documents to establish official county records and other documents as required.
• Assists the public at the counter or on the telephone with inquiries on how to receive birth, death, marriage certificates or marriage licenses and how to record property transactions.
• Accepts and processes vital records requests; examines documents to be recorded, determines recordability, and records documents; logs military discharges to establish veteran record information.
• Scans images and reviews for clarity and accuracy; compiles, maintains and counter-checks indexes and cross indexes of official records.
• Processes and files documents; reviews vital records books.
• Issues licenses and performs marriage ceremonies.
• Collects fees, issues receipt, makes change and balances money for deposit.
• Performs other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, data entry, opening and distributing mail, processing outgoing mail, ordering, and maintaining inventory of supplies and forms.
• Provide clerical assistance or relief to other divisions within the department as requested or assigned.
• Provides training to less experienced staff and volunteers as assigned.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS Minimum requirements must be met by the closing date

Please note: Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years. A resume may be attached, but is not a substitute for completing the application and supplemental questions. Failure to submit a completed application may eliminate you from the recruitment.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

EDUCATION AND EXPERIENCE

Education:

• Clerk/Recorder Assistant I/II - Equivalent to completion of the twelfth (12th) grade.

Experience:

• Clerk/Recorder Assistant I - One (1) year of general clerical experience.
• Clerk/Recorder Assistant II - One (1) year of experience as a Clerk/Recorder Assistant I in Kings County or an equivalent position in a Recorder or County Clerk's office performing legal document processing, recording and indexing work.

LICENSES AND CERTIFICATIONS

Licenses:

• Possession of a valid California drivers license issued by the Department of Motor Vehicles at the time of appointment.

SPECIAL REQUIREMENTS

Qualify for security clearance through a background investigation and fingerprint check by government agencies at different times; by law, all documents presented for recording must be recorded on the day of submission, regardless of volume; mandatory overtime may be required with little or no prior notice.

Please click on the following links for a detailed job specifications:

Clerk/Recorder Assistant I

Clerk/Recorder Assistant II

SELECTION PROCESS: EQUAL OPPORTUNITY EMPLOYER

All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the selection process may include the following:

(1) Screening committee (pass/fail) and/or

(2) Written examination(pass/fail) and/or

(3) Oral examination (100%) This may include a written practical component (100%) to determine placement on the eligible list.

Note: Those applicants who are among the top 40 written test scores will be invited to participate in the oral examination process.

VETERANS PREFERENCE AVAILABLE UPON REQUEST

Veterans Preference Application

You must submit a certified DD-214 and a new request form for each application submission prior to the closing date.

Tentative Recruitment Process:

Closing Date: September 14, 2026

SME Review: Week of September 14, 2026

Human Resources Oral Boards: October 14, 2026 & October 15, 2026

Department Interview: TBD

Please click here to view the current General Unit MOU.

Retirement Benefits: Eligible employees are enrolled in the Public Employees Retirement System, known as CalPERS. The County contracts with the CalPERS for this benefit in the miscellaneous or safety plans as appropriate. The County has reciprocity with other qualifying public retirement systems in California.

Effective January 1, 2013, all new members to CalPERS, or existing members with more than a 6 month break in service from a qualifying previous public employer, will be enrolled in one of the following CalPERS retirement plans (with three year average final compensation) based on their classification:

Miscellaneous - 2% at 62

Safety - 2.7% at 57

If a new employee is currently a member of a qualifying California public retirement plan without a break in service of no more than 6 months (documentation will be required), or ever worked for Kings County previously, they may qualify instead for either of these plans (with single highest year final compensation) in effect prior to January 1, 2013:

Miscellaneous - 2% at 55

Safety - 3% at 55

The new formulas will not apply to existing County employees hired prior to 12/31/12 who promote or transfer to a different position, or into a position covered by a different PERS plan (e.g. move from a position covered by the Miscellaneous Plan to one covered by the Safety Plan).

Health Insurance: Medical, dental, vision, prescription drugs, mental health, and chiropractic care for employees and their eligible dependents is available. The portion of the monthly cost that the employees are responsible for depends on their bargaining unit. The County offers a confidential Employee Assistance Program (EAP). The County has an Employee Health Center available to Kings County employees and their dependents enrolled in the County health plan.

Deferred Compensation: Participation is voluntary. One plan with several investment options is available. For more information on the eligibility of a contribution match, please refer to the applicable MOU.

Holidays: New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and day after, Christmas Eve; Christmas Day; and half-day New Years Eve. Holiday credit may vary for law enforcement, fire, and other employees required to work on a holiday. Refer to the MOU for information on the paid holiday closure.

Vacation: Eligible employees earn from two to four weeks of paid vacation per year, depending on their length of service and bargaining unit agreements.

Sick Leave: Sick Leave is accrued for each hour worked. Accrual rates vary depending on date of hire and bargaining unit agreements. The accumulation of sick leave starts from your first day of employment and sick leave may be requested subsequent to the time it is earned.

Retiree Health Insurance: Upon retirement from the County, and depending on bargaining unit agreements, a percentage of accrued sick leave may be converted to be used to pay for retiree health insurance benefits for eligible employee and spouse.

Education Reimbursement Program: Full-time, permanent employees are eligible to receive up to $500 for units earned toward an associates degree, or up to $1,500 for units toward a bachelors or masters degree. Permanent employees who work at least half-time are eligible. Extra help employees are not eligible. Courses must be to increase their knowledge or ability to perform their present job or to prepare for a higher level job with the County. This program is subject to annual funding.

Flexible Benefits Program: Optional program allows employees to pay for certain qualified benefits with pre-tax salary (such as child care expenses, unreimbursed medical costs, or health insurance premiums).

Specialty Pays: See MOU for information.

Note: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision or procedure described herein may be modified or revoked at any time without notice.

EQUAL OPPORTUNITY EMPLOYER

01

The application and supplemental questionnaire must be completed fully. The following supplemental questions are used to help determine qualifications and eligibility to continue in the recruitment process. All education and experience used to answer the supplemental questions must be included on the education and work history portion of your application. Incomplete applications or supplemental questionnaires cannot be revised after submission and may be grounds for rejection. Responses such as "see resume" or "see application" or brief general statements will be considered incomplete. Incomplete applications may be rejected. By clicking "I Accept" below, I certify that I understand and will follow the application instructions.

• I Accept

02

Do you have a high school diploma or GED equivalency?

• Yes, I graduated from high school.
• Yes, I passed a GED equivalency exam.
• I did not graduate from high school or pass a GED equivalency exam, but I have attained a degree from an accredited college or university.
• None of the above.

03

Please provide the levels of completed education you possess. BE SPECIFIC include the following information: 1) College or University attended. 2) Major or area of study. 3) Degree received. 4) Number of semester units completed. 5) Date of completion. Type "N/A" if you do not possess any units from an accredited college or university.

04

How many months of experience do you have in general clerical work?

• Less than one (1) year of experience.
• One (1) year of experience but less than two (2) years.
• Two (2) or more years of experience.
• None of the above.

05

Please describe your general clerical, data entry or typing experience. Please note all employer information provided must match what is listed in your work experience. BE SPECIFIC. In your response, include the following information 1.) Name of your employer. 2.) Position title. 3.) Dates you were employed. 4.) Relevant duties. If no applicable experience, type "N/A".

06

How many years of experience do you have processing, recording, and indexing legal or recordable documents in a court, government agency, real estate, property title office, or similar setting?

• Less than one year of experience.
• One (1) year of experience but less than two (2) years.
• Two (2) or more years of experience.
• None of the above.

07

Please describe your experience processing legal or recordable documents in a legal court, government, real estate, property title or similar office setting. Please note all employer information provided must match what is listed in your work experience. BE SPECIFIC. In your response, include the following information 1.) Name of your employer. 2.) Position title. 3.) Dates you were employed. 4.) Relevant duties. If no applicable experience, type "N/A".

08

Do you possess a current, valid California Drivers License (CADL)? NOTE: Military Spouses, please attach copies of your supporting documentation. For more information on how to add attachments to your application, click here.

• Yes, I possess a CADL.
• No, I do not possess a CADL but I am WILLING and ABLE to obtain one prior to appointment to this position.
• No, I do not possess a CADL, but I am a military spouse with a valid drivers license issued by the state of my active-duty spouses legal residency. I understand that I will be required to submit documents to verify, including but not limited to my dependent ID, my spouses current out-of-state drivers license, or any other document necessary to verify the information.
• No, I do not possess a CADL and I am UNABLE to obtain one prior to appointment to this position.

09

This position requires the ability to qualify for security clearance through a background investigation, including a fingerprint check.

• I have read and understand the above requirement.

10

The County Recorder is required by law to record all documents that are presented for recording that day, regardless of volume. This work is subject to strict legal criteria and quality review standards. Mandatory overtime may be required with little or no prior notice. Are you able to meet this requirement?

• I have read the above statement and am WILLING AND ABLE to meet this requirement.
• I have read the above statement and am UNABLE to meet this requirement.

11

This position requires the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

• Yes, I am WILLING and ABLE to meet the above requirements.
• No, I am NOT ABLE to meet the above requirements.

12

Please provide any additional information relevant to your qualifications for this position that you believe should be considered when evaluating your application.

13

I understand that only a complete and accurate application will be considered. I have included all current and at least 15 years previous work history and education. I also understand that my application must show all the relevant education and experience that I possess, even if it extends beyond the required past 15 years. Additionally, I understand that the supplemental questions are considered part of my official application. All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, or discharge from employment. By clicking "I Accept" below, I certify that I understand and have followed the application instructions.

• I Accept.

Required Question

Employer Kings County

Address Kings County Government Center

1400 W. Lacey Blvd

Hanford, California, 93230

Phone (559) 852-2510

Website https://www.governmentjobs.com/careers/kingscounty