Clerk/Receptionist - Transportation

RESUME MUST BE SUBMITTED WITH APPLICATION

Location: Broadway Complex

Work Schedule: 188 Days

Work Type: Regular Full-Time

Exempt: No

Pay Grade: C4

REASONS TO JOIN NEISD

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IMPORTANT INFORMATION REGARDING CALCULATION OF PAY: The annual pay for this position is pro-rated based on the effective date of the assignment

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IMPORTANT INFORMATION REGARDING OPTIONS FOR PAY (for employees who work 215 Days or less ONLY)

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EDUCATION AND EXPERIENCE:

High School Diploma or Equivalent

Two years related experience and/or training; or equivalent combination of education and experience

High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.

PRIMARY PURPOSE SUMMARY:

Serves as receptionist for the Transportation Department and the office of the Executive Director. Provides clerical support for Transportation Administration.

ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:

1. Answers all incoming calls and assists or routes to the appropriate staff.

2. Receives and greets all visitors and refers them to the appropriate employee, office, or District department.

3. Assists employees with information located in the Human Resources, Payroll and Employee Benefits system programs.

4. Maintains current employee database for the department. Ensures transportation employees, coaches, and district commercial drivers are current regarding physicals and other pertinent certifications.

5. Maintains adequate working knowledge of bus routing system and field trip procedures to assist customers with inquiries.

6. Prepares monthly physical renewal authorization forms for transportation employees, coaches, and district commercial drivers, distributes to personnel, and notifies transportation supervisors.

7. Continually updates database with status of training, testing, and certification requirements required by District, State, and/or Federal guidelines.

8. Organizes monthly DOT drug and alcohol files for the Executive Director to ensure paperwork is received and results are inputted in a timely manner for all employees who are randomly tested.

9. Receives incoming reports of school bus accidents and relays vital information to the Executive Director for further dissemination as appropriate.

10. Files and scans correspondence pertinent to departmental functions and stages/discards certain documents based on District guidelines.

11. Delivers mail and distributes other materials to department personnel.

12. Maintains confidentiality of information.

13. Reports to work on time every day.

14. Performs additional duties and accepts responsibilities as may be assigned.

QUALIFICATION REQUIREMENTS:

• Proficient in the use of computers and common Microsoft Office or other software programs such as Word, Excel, etc.
• Moderate skills in the use of Human Resources software and Payroll Systems
• Ability to learn and maintain basic working knowledge of bus routing software
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Valid Texas Driver's License with driving record that meets the requirements of the District

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms and taste or smell. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT:

The environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. The foregoing statements describe the general purpose and essential responsibilities assigned to this job and are not an exhaustive list of all essential responsibilities and duties that may be assigned or qualifications that may be required. The District reserves the right to amend the essential responsibilities for this position.

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While all applications will be reviewed, not all applicants will be interviewed.

North East Independent School District does not to discriminate on the basis of age, race, religion, color, national origin, sex, marital or veteran status, disability (or relationship or association with an individual with a disability), genetic information or other legally protected status in its programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.