Clerk of the Superior Court Grant Funded Deputy Clerk

Clerk of the Superior Court Grant Funded Deputy Clerk

Salary

$44,337.50 - $49,264.00 Annually

Location

Superior Courthouse - 971 Jason Lopez Circle Bldg. A, Florence AZ 85132, AZ

Job Type

Full-Time

Job Number

202600401

Department

Clerk of the Superior Court

Opening Date

08/11/2026

Closing Date

8/25/2026 11:59 PM Arizona

• Description
• Benefits
• Questions

DESCRIPTION

Join our team in granting access to justice!

Grant funded positions available.

JOB SUMMARY

Under general supervision, performs routine to advanced work in assisting customers, processing court documents and files, and performs clerical and record-keeping duties for the Clerk of the Superior Court's Office. This is a journey level position that may train or provide direction to Deputy Clerk Trainees. Permanent employment in a grant funded position is not a guarantee, but efforts to move positions will be made to preserve employment should the grant expire.

HIRING SALARY RANGE

The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. Based upon your direct experience and background, a salary offer will be presented to you within our starting minimum to midpoint of range ($44,337.50 - $49,264).

WHY US?

Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Benefits | Pinal County, AZ

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

• Answers incoming phone calls and emails from public, attorneys, and court staff.
• Responds to questions from court personnel, attorneys, judges, and the public in person, electronically, or in the courtroom.
• Assists customers, attorneys, county, and government agencies with court filings in person, electronically, or in the courtroom.
• Processes new and existing case filings for area of assignment in the Clerk of the Superior Court's Office.
• Maintains working knowledge and meets requirements for accepting and processing case type filings for area of assignment.
• Maintains accurate and complete digital and physical files.
• Maintains, and distributes court judicial calendars.
• Collects data to maintain multiple logs and monthly/quarterly reports for the department.
• Retrieves documents from the electronic case management system and microfilm.
• Receives, processes, certifies and/or issues court documents including protective orders, jail releases, warrants, conditions of release, confinement orders and confidential orders, as required.
• Accepts, marks, and maintains exhibits according to established procedures.
• Prepares, processes, and certifies copies of court documents and files.
• Enters and maintains data in automated case management system.
• Assists with the maintenance of procedure manuals.
• Promotes and adheres to Rules of Civil and Criminal Procedure, Arizona Rules of Family Law Procedure, and Local Rules for Pinal County.
• Recognizes and is familiar with the duties performed in the various departments within Clerk of Court.
• Maintains knowledge of codes and routing of filed documents within area of assignment.
• Answers questions from Deputy Clerk Trainees and provide information and tools and positive customer interaction.
• May lead and train Deputy Clerk Trainees.
• Adheres to teamwork to help enrich lives beyond expectation.
• Maintains absolute confidentiality of work-related issues, customer records and restricted County/Court information.
• Performs other related duties as required consistent with assignment. All assignments are at the discretion of the Clerk of the Superior Court.

POSITION SPECIFIC DUTIES

Courtroom Clerk

• Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding. Proceedings include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Minor Abortions, Probate, Protective Orders and Severance hearings.
• Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed.
• Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.
• Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.
• Operates courtroom audio and visual equipment to ensure proceedings are properly recorded and available for online streaming, when applicable.
• Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over.
• Administers oaths, affirmations and reads contents of court documents to court participants during court proceedings.
• Records and secures exhibits presented before and during court proceedings physically and/or electronically
• Enters data points during protective order hearings into the electronic case management system. Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.

Jury Clerk

• Assists in the receipt, processing and qualification, sorting, and filing of 60,000 jury questionnaires on an annual basis.
• Processes, scans and performs data entry of juror questionnaire information into electronic case management system.
• Communicates in person, via email, or phone the various components regarding juror qualifications, reasons for excusal/deferments and general juror information.
• Calculates the number of jurors needed to summon for the Superior Court and Justice Courts.
• Prepares and mails juror summons for petit and grand juries.
• Assists with utilization of jury kiosks during juror check in.
• Assigns jurors to trials and generates all related paperwork.
• Provides qualified juror names for State Grand Jury and Magistrate Courts.
• Assumes responsibility for specified duties in the absence of a Jury Manager.

Records Management Clerk

• Processes new and existing case filings by mail, or electronically, for all case types in the Superior Court. Case types include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Probate, Protective Orders and Severance cases.
• Enters data from all cases and/or filings into the electronic case management system. Data includes case initiation, party information and judge assignment.
• Dockets and scans court documents into the electronic case management system.
• Ensures case records are properly restricted for public viewing in accordance with court orders, statues and/or court rules.
• Enters hearing date information into the electronic case management system to generate court calendars.
• Expediently enters arrest and release information into the electronic case management system to include proper notification to local law enforcement.
• Performs final verification step to ensure records are processed in accordance to statutes and rules established by the Supreme Court.
• Performs audits to verify physical file and the digital record are accurate.
• Verifies, completes, and processes the final dispositions of each felony case to ensure the Nationwide's criminal history reporting system is accurate.

MINIMUM REQUIREMENTS TO PERFORM WORK

MINIMUM REQUIREMENTS TO PERFORM WORK

• High school diploma or GED equivalent; AND
• One (1) year experience as a Deputy Clerk of the Superior Court, Trainee, or equivalent court or legal service-related experience such as legal aid, records clerk, etc.

PREFERRED QUALIFICATIONS

• Arizona residents must have a valid Arizona Driver's License upon hire; newly established Arizona Residents must have one within 30 days of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, Skills and Abilities

• Knowledge of court procedures and services.
• Knowledge of clerical and automated court case management systems.
• Knowledge of modern office practices and procedures, and equipment.
• Skill in using data processing systems and other office equipment and machines.
• Knowledge of legal terminology and Business English.
• Knowledge of procedures, guidelines, and statutory requirements that govern duties of courtroom clerks.
• Ability to understand and apply local rules, administrative directives, court rules and Arizona Revised Statutes.
• Ability to communicate effectively orally and in writing and maintain confidentiality of court matters.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively verbally and in writing.

PHYSICAL DEMANDS

Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone. The work is requires exerting up to 30 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects. May potentially be exposed to blood borne pathogens, sensitive materials and/or illicit subject matter such as photographs, narcotics or testimony.

WORK ENVIRONMENT

Work is performed in a dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.

NOTICE TO APPLICANTS

At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

Working for the Judicial Branch in a non-safety sensitive position, you are required to submit to reference checks, and a criminal background with fingerprints and driving history.

Every qualified candidate eligible to work in the United States is welcome to apply.

However, Pinal County does not offer visa sponsorship or STEM OPT.

We appreciate your interest in our employment opportunities.

Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can Read more details about our organizations benefit program or you can review the list below:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

• Paid Vacation And Sick Leave

• 15 Vacation Days Accrued Annually Starting Day One

• After Three (3) Years of Service 18 Vacation Days Accrued Annually

• After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

• Two Week Sabbatical After Five Years of Continuous Service

• Three Week Sabbatical After Ten Years of Continuous Service

• Four Week Sabbatical After Fifteen Years of Continuous Service

• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Top Tier Affordable Medical, Dental and Vision Plans

• Insure your whole family on a PPO plan for as low as $57.94/mo.

• Insure you and your children on a PPO plan for ZERO premium cost

• Comprehensive Wellness Program

• Onsite Mammogram and Prostate Screening Events

• Skin Cancer Screening Events Onsite

• Biometrics and Health Screening Events Onsite

• Financial Health and Retirement Planning Events Onsite & Online

• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Quarterly Well Challenges

• Vaccination Clinics Onsite

• Vision Exams and Optometry Events Onsite

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Program with Ongoing Training & Development Options

• Civil Service Leave

• VanPool Options

• Short-Term Disability - Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

01

INSTRUCTIONS: The information you provide on this online supplemental questionnaire will be evaluated along with your application.

All questions must be answered. You are encouraged to respond as specifically and as completely as possible. Attaching or referencing a resume will not be considered responsive. Answers related to specific job experience must be reflected on your application. Incomplete responses, false statements, omission of a material fact and partial information can result in disqualification.

• Please check the box to indicate you have read and understood the instructions.

02

The department will use the email address and phone number listed on your application to contact you for interviews and status notifications.

Do you understand that if you choose to omit, provide incorrect or outdated information you may be omitted from notifications about important steps in the recruitment process, including self-scheduling for interviews?

• Yes
• No

03

Please indicate the highest level of education you have completed.

• None
• High School Diploma/GED
• Associates Degree
• Bachelors Degree
• Masters Degree/Juris Doctorate
• PhD or equivalent

04

Which of the following best describes the number of years of experience you have performing records management work in a court or related setting?

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

05

Have you ever been terminated, discharged, or forced to resign from any position?

• Yes
• No

06

If you answered yes to the question above, please name the employer, explain the circumstances and date of occurrence.

If not applicable, type "N/A" in the box below.

07

The Superior Court in Pinal County conducts an extensive background investigation of criminal history. A criminal conviction does not constitute an automatic bar to employment. Each case is considered individually and based on job requirements. However, felony convictions and some violent misdemeanor convictions may result in disqualification for employment with the Superior Court. "Crime" as used in this section means any and all felonies, misdemeanors, and serious driving offenses. "Crime" does not include minor civil traffic offenses. "Convicted" means that you have been found guilty by a court or jury, pleaded guilty or no contest to a crime and/or have been sentenced for a crime, whether incarcerated, placed on probation, fined or received a suspended sentence. Do you understand you will be required to pass an extensive background that includes a criminal history check (which may include additional evaluations), in addition to education and employment verification?

• Yes
• No

08

Based on the job description in this posting, I am able to perform the essential functions of this position with or without reasonable accommodation.

• Yes
• No

09

In accordance with Arizona Statute 38-492 (https://www.azleg.gov/ars/38/00492.htm), if you qualify for Veterans Preference Points, indicate below what type and be sure to attach the required documentation of DD-214, Form FL-802, Form SF-15, or Veterans Administration Office equivalent certification (1-800-827-1100 VA Regional Office) accordingly. It is your responsibility to identify type and provide the required documentation if you wish full Preference Point consideration.

• Veteran
• Disabled Veteran
• Spouse of Disabled/Deceased Veteran
• Does not apply

Required Question

Employer Pinal County

Department Clerk of the Superior Court Address 971 N. Jason Lopez Circle Bldg. A

Florence, Arizona, 85132

Phone 520-866-5300