This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7433678
## TYPICAL CLASSIFICATION ESSENTIAL DUTIES
*Work in this classification requires an individual to be able to
perform the essential job functions satisfactorily. Reasonable
accommodations may be made to enable individuals with disabilities to
perform the primary classification functions herein described. Since
every duty associated with this classification may not be described
herein, employees may be required to perform duties not specifically
spelled out in this classification description, but which may be
reasonably considered to be incidental in the performing of their duties
just as though they were actually written out in this description.*
TYPICAL CLASSIFICATION ESSENTIAL DUTIES
- Answers incoming phone calls and emails from public, attorneys, and
court staff.
- Responds to questions from court personnel, attorneys, judges, and
the public in person, electronically, or in the courtroom.
- Assists customers, attorneys, county, and government agencies with
court filings in person, electronically, or in the courtroom.
- Processes new and existing case filings for area of assignment in
the Clerk of the Superior Courts Office.
- Maintains working knowledge and meets requirements for accepting and
processing case type filings for area of assignment.
- Maintains accurate and complete digital and physical files.
- Maintains, and distributes court judicial calendars.
- Collects data to maintain multiple logs and monthly/quarterly
reports for the department.
- Retrieves documents from the electronic case management system and
microfilm.
- Receives, processes, certifies and/or issues court documents
including protective orders, jail releases, warrants, conditions of
release, confinement orders and confidential orders, as required.
- Accepts, marks, and maintains exhibits according to established
procedures.
- Prepares, processes, and certifies copies of court documents and
files.
- Enters and maintains data in automated case management system.
- Assists with the maintenance of procedure manuals.
- Promotes and adheres to Rules of Civil and Criminal Procedure,
Arizona Rules of Family Law Procedure, and Local Rules for Pinal
County.
- Recognizes and is familiar with the duties performed in the various
departments within Clerk of Court.
- Maintains knowledge of codes and routing of filed documents within
area of assignment.
- Answers questions from Deputy Clerk Trainees and provide information
and tools and positive customer interaction.
- May lead and train Deputy Clerk Trainees.
- Adheres to teamwork to help enrich lives beyond expectation.
- Maintains absolute confidentiality of work-related issues, customer
records and restricted County/Court information.
- Performs other related duties as required consistent with
assignment. All assignments are at the discretion of the Clerk of
the Superior Court.
POSITION SPECIFIC DUTIES
Courtroom Clerk
- Attends all Superior Court sessions ensuring there is a
memorialization of the court proceeding. Proceedings include
Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship,
Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation,
Lower Court Appeals, Mental Health, Minor Abortions, Probate,
Protective Orders and Severance hearings.
- Attends hearings where materials (testimony, photographs, and/or
videos) involving a sensitive subject matter may be discussed or
displayed.
- Maintains knowledge of Judge assignments, hearing dates and court
calendar times for reference during hearings.
- Works collectively with judicial staff and adjoining court partners
to communicate vital case information during court proceedings and
throughout the day.
- Operates courtroom audio and visual equipment to ensure proceedings
are properly recorded and available for online streaming, when
applicable.
- Records court proceedings in a note-taking manner to complete
required minute entry once the hearing is over.
- Administers oaths, affirmations and reads contents of court
documents to court participants during court proceedings.
- Records and secures exhibits presented before and during court
proceedings physically and/or electronically
- Enters data points during protective order hearings into the
electronic case management system. Process interfaces with statewide
AZPOINT system which is critical in generating protective order
forms and providing real time access to law enforcement.
Jury Clerk
Assists in the receipt, processing and qualification, sorting, and
filing of 60,000 jury questionnaires on an annual basis.
Processes, scans and performs data entry of juror questionnaire
information into electronic case management system.
Communicates in person, via e