Audiovisual, Case Management, Customer Relations, Customer Support/Service, Data Collection, Data Entry, Government, Law Enforcement, Team Player, User Documentation
LOCATION
Florence, AZ
POSTED
30+ days ago
This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7433678 ## TYPICAL CLASSIFICATION ESSENTIAL DUTIES *Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.*
TYPICAL CLASSIFICATION ESSENTIAL DUTIES - Answers incoming phone calls and emails from public, attorneys, and court staff. - Responds to questions from court personnel, attorneys, judges, and the public in person, electronically, or in the courtroom. - Assists customers, attorneys, county, and government agencies with court filings in person, electronically, or in the courtroom. - Processes new and existing case filings for area of assignment in the Clerk of the Superior Courts Office. - Maintains working knowledge and meets requirements for accepting and processing case type filings for area of assignment. - Maintains accurate and complete digital and physical files. - Maintains, and distributes court judicial calendars. - Collects data to maintain multiple logs and monthly/quarterly reports for the department. - Retrieves documents from the electronic case management system and microfilm. - Receives, processes, certifies and/or issues court documents including protective orders, jail releases, warrants, conditions of release, confinement orders and confidential orders, as required. - Accepts, marks, and maintains exhibits according to established procedures. - Prepares, processes, and certifies copies of court documents and files. - Enters and maintains data in automated case management system. - Assists with the maintenance of procedure manuals. - Promotes and adheres to Rules of Civil and Criminal Procedure, Arizona Rules of Family Law Procedure, and Local Rules for Pinal County. - Recognizes and is familiar with the duties performed in the various departments within Clerk of Court. - Maintains knowledge of codes and routing of filed documents within area of assignment. - Answers questions from Deputy Clerk Trainees and provide information and tools and positive customer interaction. - May lead and train Deputy Clerk Trainees. - Adheres to teamwork to help enrich lives beyond expectation. - Maintains absolute confidentiality of work-related issues, customer records and restricted County/Court information. - Performs other related duties as required consistent with assignment. All assignments are at the discretion of the Clerk of the Superior Court. POSITION SPECIFIC DUTIES Courtroom Clerk - Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding. Proceedings include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Minor Abortions, Probate, Protective Orders and Severance hearings. - Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed. - Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings. - Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day. - Operates courtroom audio and visual equipment to ensure proceedings are properly recorded and available for online streaming, when applicable. - Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over. - Administers oaths, affirmations and reads contents of court documents to court participants during court proceedings. - Records and secures exhibits presented before and during court proceedings physically and/or electronically - Enters data points during protective order hearings into the electronic case management system. Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement. Jury Clerk Assists in the receipt, processing and qualification, sorting, and filing of 60,000 jury questionnaires on an annual basis. Processes, scans and performs data entry of juror questionnaire information into electronic case management system. Communicates in person, via e