CLERK III Vital Records - County Clerk

GENERAL STATEMENT OF DUTIES:

Responsible for the processing of vital records requests including birth, death, marriage and naturalization records as well as provides assistance to other areas of the County Clerk's office.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

• receives requests for and processes birth, death, marriage and naturalization records; involves typing, filing, certifying and amending records as well as receiving cash
• prepares correspondence associated with vital records as well as produces a monthly vital statistics report
• Issues Jurets for Notary Commissions when needed
• assists with receiving and referring telephone calls, processing mail and serving the public at the counter
• assists with voter registration, absentee voting and elections as necessary
• performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

MINIMUM QUALIFICATIONS:

A high school diploma or equivalent and one (1) year related experience are required.

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer

Closing Date: November 16, 2026 or Until Filled

If you prefer to submit a paper application, please submit to:

Vanessa Jones at vljones@madisoncountyil.gov or by mail to Vanessa Jones, 157 N. Main Street, Ste. 109, Edwardsville, IL 62025

Visit http://www.co.madison.il.us/jobs for paper application and full posting.

Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities

Madison County's Organizational Values help direct every employee toward a common goal. They remind us that we share a larger purpose.

Madison County's Organizational Values are:

• Communicate openly & honestly

• I circle back when there is a need for clarity or amends

• I have direct honest conversations with people rather than talking about them to others

• I reach out for help when I need it and respond to others appropriately when they ask for help

• I facilitate clarity not confusion

• I listen to others while setting my own biases aside and focusing on the whole person

• Maintain high standards of excellence

• I conduct myself in a way that demonstrates our standards of excellence

• I define what success means within my team and engage them through a continuous improvement mindset

• I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved

• I lead by example through establishing clear guidelines and defining our standards

• I accept change that benefits my colleagues and our organization

• Integrity

• I do what I say I'm going to do

• I act in alignment with my values

• I do the right thing when nobody is looking

• I value input from others and recognize that I am not always right

• I seek to build trust and avoid carelessly blaming others

• Accountability

• I own my mistakes, apologize and make amends

• I make myself available for, and am receptive to feedback

• I take responsibility

• I establish achievable deadlines for myself and my team

• I take ownership by not making excuses

• Compassion

• I treat my colleagues with respect and compassion by responding when appropriate in a timely and professional manner

• I commit to showing compassion by seeing my colleagues as real people

• I create an inclusive work environment where I value my colleagues as people

• I respect my colleagues in how I speak about them when they aren't present

• I actively listen to my colleagues

Madison County Government offers a competitive compensation package including:

• Competitive wages on a step plan with guaranteed increases based on years of service.
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.
• Eight-hour workday, which includes a one hour, paid lunch.
• 14 paid holidays.
• Employee Assistance Program.
• Life Insurance and Supplemental Accident & Critical Illness coverage.
• Paid time off in the form of Vacation and Sick days that begin accruing day one.
• You may be eligible for Public Service Student Loan Forgiveness (PSLF)