Court Clerk II - Entry Level
Reporting directly to the Chief Justice Court Clerk/Administrator, the Court Clerk II is responsible for a
variety of increasingly complex legal procedural duties.
Work Schedule: Monday-Friday, 8-hour days (40 hours per week). Condensed schedules (e.g., four 10-
hour days) are not offered for this position.
General:
- Maintains and ensures accuracy and integrity of the Courts' electronic and paper files.
- Records, researches, and processes Orders of the Court and ensure timely completion.
- Serve as a liaison between the judge and attorneys, other County departments, law enforcement agencies, and the
general public.
- Provides customer service and performs detailed legal procedures associated with the receipt, review, processing,
and maintenance of court documents and case files.
- Prepares and processes varied legal procedures and documents including summons, subpoenas, writs, notifications,
motions, orders, judgments, abstracts, appeals, and dismissals.
- Assist judge in the courtroom during trials, process court evidence and exhibits into the court software, draft
judgments and orders as trials are in session.
- Process incoming and outgoing mail and email.
- Must be well versed in business writing and possess strong grammar skills.
- Assist with court docket coordination.
- Schedule court hearings and disseminate notices to all parties related to case.
- Records, maintains, and reports to the State any court ordered community service, driver's license suspensions,
alcohol convictions by minors.
- Enter criminal cases into the OmniBase Services of Texas as needed.
- Cross-trains for departmental coverage of specialized duty assignments.
Research:
- Researching and maintaining a comprehensive knowledge and understating of applicable laws, criminal and civil
procedures, policies, and procedures to effectively communicate with judge, staff, elected officials, law enforcement, attorneys and pro-se litigants.
- Utilizes legal reference materials to perform research related to current laws and procedures.
- Preforms research to maintain up-to-date knowledge of monthly judgment interest rates.
Training/Certification:
- Maintain specialized knowledge of the statutes and governing processes of the court.
- Obtain required TLETS Certification and maintain recertification every two years.
- Attend annual clerk training session.
Financial:
- Collect court costs and fees.
- Calculates and processes exact fines and filing fee amounts; receives and processes payment for fees and
fines; handles receipts for money; reconciles cash drawer at the close of each business day; creates related financial reports; completes bank deposit as necessary.
- Processes surety, and cash bonds for criminal, civil, and administrative cases and personal bonds for criminal
cases.
- Balances cash drawer daily and prepares related reports on a daily and weekly basis.