Position Details
Position Information
Position Title Clerk/Education Center - Latrobe Center (Regular Part-Time) Division Vice President Student Affairs(DIV) Department Latrobe Education Center Job Description
Position Overview:
This position is responsible to perform general clerical duties in support of the overall operation of the Education Center.
Essential Job Functions:
- Act as a receptionist, including greeting visitors, scheduling appointments, and distributing mail to appropriate Education Center personnel. Answer multi-line telephones, take messages, and forward them to appropriate personnel. Answer general questions for students, staff, and visitors.
- Assist students in completing online applications at the Education Center.
- In the absence of the Director, open and lock Education Center during day and evening shifts.
- Notify students regarding course/section openings and/or closings.
- Perform general record-keeping and prepare routine documents and correspondence for students, faculty, and staff.
- Prepare and assist in maintaining student records and the center filing system.
- Set up the Learning Management System for distance learning courses when required.
- Process student book orders for distribution to students.
- Process student tuition and other student-related payments.
- Proctor student testing when required.
- Receive and/or process forms for students, staff, and faculty including, but not limited to, transcript requests, registrations, add/drop, and change-of-major requests, graduation records as well as personal data changes.
- Work with the team to support the daily operations of the center.
Other Job Functions:
- Operate office equipment and troubleshoot and resolve any problems.
- Maintain up-to-date with professional credentials, best practices, and current disciplines including continued educational requirements through certifications, seminars, training programs, etc.
- Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.
- Attend all required meetings and training.
- Perform additional grade-level support duties as assigned.
Knowledge, Skills, and Abilities:
- Knowledge of Microsoft Word and Excel required.
- Entry-level knowledge of professional office and telephone technology and procedures required.
- Proficient verbal and written communication skills.
- Read, comprehend and follow instructions/work orders.
- Ability to consistently provide excellent customer service.
- Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.
- Identify problems and assist with problem solving.
Required Qualifications
- High school diploma or equivalent required.
- PA Child Abuse History Clearance, PA Criminal Record Check Clearance, and FBI Federal Criminal History Record Clearance are required.
Preferred Qualifications
- 1-year work experience providing clerical support in a business office setting preferred.
- Prior work performance must have met or exceeded appropriate work standards.
Physical Demands
Physical Demands:
- Prolonged sitting
- Frequent standing/walking or otherwise moving around department/campus
- Repetitive finger/hand movements
- Occasional lifting up to 20 lbs.
- Occasional bending
Audible Demands:
- Ability to communicate orally and hear conversation
Visual Demands:
- Use of computer and internet/internet-based systems
- Reading and preparing documents, reports, presentations, etc.
Environmental Conditions:
- Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.
Hazards:
- Minimal risk of injury or work-related illnesses.
Salary $12.97 Schedule Days/Hours Monday - 7:30 a.m. to 7:00 p.m., Tuesday - 7:30 a.m. to 7:00 p.m., Wednesday - 7:30 a.m. to 7:00 p.m., Thursday - 7:30 a.m. to 7:00 p.m., Friday - 7:30 a.m. to 5:00 p.m.
Posting Detail Information
Posting Number S-2023-280-P Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Job Open Date 10/09/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants
Please have your current resume, a cover letter, and information for three professional references available to provide with your application.
Advertising Summary
Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have a high school diploma or a GED which is required for this position?
Yes
No
Do you have at least 1-year work experience providing clerical support in a business office setting which is a preferred requirement for this position?
Yes
No
Applicants Documents
Required Documents
Optional Documents