CLERK-ATTENDANCE

Job Descriptions - Human Resources Department Revised on 5/5/2022 Position: Attendance Clerk Department/Campus: Campus Reports to: Business Manager FLSA Status: Non-Exempt Pay Grade: PG 1040 Job Type: Full Time Work Hours / Days: Normal School hours / 205 days JOB GOAL Responsible for maintaining attendance records to meet district and state requirements while displaying integrity, high standards, quality, and accuracy. POSITION QUALIFICATIONS: o High School Diploma or GED o Minimum 2 years of clerical experience (preferred) DUTIES AND RESPONSIBILITIES: o Understands and supports the mission, vision and values of Harmony Public Schools. o Ensures that teachers take class attendance for all periods in Skyward as described in the HPS attendance manual o Ensures the FSP reports are accurate and free of error o Generates required attendance reports o Inputs required attendance information into Skyward and verifies that the records are accurate o Verifies absences by collecting the required documentation from the absent student's parent/guardian o Maintains all required documentation in the campus attendance binder o Checks with the teacher to verify attendance o Verifies and corrects absences that have been submitted into Skyward by the teacher o Works closely with each department when input errors occur o Tracks and communicates consecutive student absences with the necessary staff o Sends attendance letters, emails and communication to consistently absent students' parent/guardian o Prepares a variety of required attendance documentation to submit to administration for truancy cases o Attends and prepares a variety of required attendance documentation for the quarterly attendance review committee o Maintains the method of instruction designation for all students in Skyward o Performs other duties as assigned. SKILLS AND ABILITIES: o Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district. o Ability to establish and maintain effective working relationships both internal and external to the district. o Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone. o Ability to analyze data and generate reports. o Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: o Light Work: may require the occasional light lifting. o Nights and weekend activities will be occasionally required. o Position is in office setting and may involve prolonged work at a desk in one location. o Moderate travel is required.