Clerk-Accounts Payable

POSITION ANNOUNCEMENT

TITLE: Clerk - Accounts Payable

CLASSIFICATION: Full-Time - Non-Exempt - Hourly

DIRECT SUPERVISION RECEIVED FROM: Assistant Coordinator of Finance

OFFICE LOCATION(S): 2905 US 231 North, Shelbyville, TN 37160

HOURS: Monday – Friday 7:30 a.m. – 4:00 p.m. (maximum 37.5 hours per week)

SALARY: $35,114 - $43,892 annually, commensurate with education and experience

FUNCTION OF THE JOB:

Tennessee College of Applied Technology (TCAT) Shelbyville is accepting applications for a Clerk-Accounts Payable. Under the supervision of the Assistant Coordinator of Finance and in conjunction with the Tennessee Board of Regents (TBR) Shared Services Center, this position is responsible for supporting the college’s accounts payable and accounts receivable functions, processing financial transactions, reconciling accounts, and providing administrative support to the Finance Office.

DUTIES AND RESPONSIBILITIES:

• Process accounts payable and accounts receivable transactions and ensure invoices are processed and paid accurately and timely.
• Research and resolve invoice discrepancies and follow up with vendors as needed.
• Reconcile daily receipts, assist with bank deposits, and review open purchase orders.
• Create third-party contracts in Banner and corresponding invoices in QuickBooks for tracking.
• Prepare and submit student refunds through Banner and monitor student receivables.
• Collect delivery tickets, receive purchases in the Jaggaer system, and submit invoices for processing.
• Verify required documentation for purchases and services prior to payment and assist with new vendor setup.
• Scan and maintain accounts payable documentation in TEAMS folders.
• Assist with student tool and equipment purchases, including tracking scholarship funds and reconciling remaining balances.
• Maintain confidentiality of financial, employee, student, and other institutional information.
• Assist the Vice President of Operations and Assistant Coordinator of Finance with reports, analyses, asset records, and other financial duties.
• Assist with fiscal year-end activities and other Finance Office responsibilities.
• Work with vendors and Information Technology to obtain Voluntary Product Accessibility Template (VPAT) information.
• Attend required meetings, training, and professional development activities.
• Occasional travel may be required to attend training, information sessions, recruitment events, or activities at other campus locations.
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS:

• Associate’s degree and seven (7) years of relevant experience, or a bachelor’s degree and three (3) years of relevant experience in accounting, including maintaining or reviewing financial records and reconciling accounts
• Valid driver’s license.
• Knowledge of accounting principles and methods.
• Knowledge of accounting software.
• General knowledge of budgeting and purchasing procedures.
• Proficiency with Microsoft Office and other basic computer software.
• Strong numerical, organizational, and planning skills.
• Effective oral and written communication and customer service skills.
• Ability to establish and maintain effective working relationships with students, faculty, staff, industry partners, vendors, and the public.
• Ability to exercise good judgment, evaluate situations, and make appropriate decisions.
• Ability to lift up to 30 lbs. and perform essential job functions, including standing, walking, and demonstrating occupational tasks, with or without reasonable accommodation.

PREFERRED QUALIFICATIONS:

• Eight (8) or more years of experience in accounting, accounts payable, or a related financial function.
• Previous experience at a technical college or other higher education institution.
• Experience with Banner, Jaggaer, QuickBooks, or similar financial management systems.

APPLICATION DEADLINE: Screening of applications will begin immediately and continue until the position is filled.

APPLICATION PROCEDURE: To be considered for a position at TCAT Shelbyville, you must complete and submit an online application, including your resume and cover letter. Please list all work experience in month/year format (MM/YYYY). Attaching a resume does not substitute for completing the application or submitting the required documents.

EMPLOYMENT DOCUMENTS: 

Current federal law requires identification and eligibility verification prior to employment. Only U.S. citizens and aliens authorized to work in the United States may be employed. An offer of employment is contingent upon a successful background check and vehicle record check. 

GENERAL INFORMATION:

We offer a comprehensive benefit package, including an excellent retirement package from the state of Tennessee, 401 (k) plan with match, paid holidays, annual and sick leave, health and dental insurance, tuition assistance, and state employee discounts. 

TCAT Shelbyville does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, disability, age, status as a protected veteran, or any other class protected by Federal or State laws and regulations and by the Tennessee Board of Regents policies with respect to employment, programs and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Angelica Lightfoot, Human Resource Coordinator, hrcontact@tcatshelbyville.edu, 2905 US 231 North, Shelbyville, TN 37160, 931-685-5013. The TCAT Shelbyville policy on nondiscrimination can be found at https://www.tcatshelbyville.edu/about/non-discrimination-statement.     10/22/2026