Clerk, Accounts Payable, #2308

Revised 01/26/21-VLC JOB TITLE: Clerk, Accounts Payable STATUS: Non-Exempt REPORTS TO: Accounting Manager TERMS: 240 days DEPARTMENT: Business Office PAY GRADE: AS204 PRIMARY PURPOSE: Perform accounting duties related to the efficient maintenance and timely processing of accounts payable transactions and assist the Accounting Manager in providing analytical support and applying sound accounting practices. QUALIFICATIONS: Education: High School diploma or GED Special Knowledge/Skills: Knowledge governmental accounting, Generally Accepted Accounting Principles (GAAP), and financial analysis methods Knowledge of Texas Education Agency's Financial Accountability System Resource Guide (FASRG) Knowledge of school districts, accounts payable process, and reconciling vendor statements Knowledge of the MUNIS software system (preferred) Proficient in data entry and management Effective reading comprehension and verbal/written communication skills, tact and diplomacy Ability to verify correctness and completeness of accounts payable transactions Ability to navigate through computerized accounting system to gather/observe ledger information Ability to work independently and function effectively in a team-oriented environment Experience: Two years of direct experience in public school accounting, auditing, and accounting procedures or other governmental accounting MAJOR RESPONSIBILITIES AND DUTIES

1. Maintain financial information, vendor files, and accurate historical records in compliance with established policies and regulatory guidelines.
2. Assemble, review, and verify invoices and check requests prior to entering and/or processing in Munis.
3. Flag and clarify any unusual or questionable invoice items or prices.
4. Track expenses and process expense reports.
5. Research and resolve invoice discrepancies and issues.
6. Prepare and perform check runs.
7. Correspond with vendors, campuses and/or departments and respond to inquiries.
8. Monitor accounts to ensure payments are up to date.
9. Reconcile accounts payable transactions and vendor statements.
10. Prepare monthly accounts payable reports (e.g., outstanding purchase orders, three-way match pending, etc.) Revised 01/26/21-VLC
11. Provide supporting documentation for audits.
12. Assist with maintaining business office manuals and forms.
13. Maintain confidentiality of department information.
14. Perform other duties as assigned. MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: Tools/Equipment Used: Standard office equipment including personal computer and peripherals; standard instructional equipment Posture: Prolonged sitting and standing; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Frequent districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required. I have read and understood the responsibilities and duties required for this position as outlined above. I understand the duties and can perform all essential job functions listed above. Printed Name Signature Date