Clerical Support

Location: Malden, MA
Duration: 6 Months

Responsibilities:

• Provide administrative support for a state agency operating under court protocols.
• Perform specialized clerical duties, including record-keeping and managing forms and information.
• Respond to inquiries by retrieving and providing information from filing systems.
• Assist with receiving and responding to telephone, mail, and electronic inquiries from lawyers, paralegals, and state agencies in a courteous, efficient, and professional manner.
• Communicate effectively with internal and external contacts at all levels, and across all diverse and underrepresented groups; provide support to magistrates on Rate Setting cases.
• Provide administrative support, including handling correspondence, filing, faxing, photocopying, and scanning large volumes of documents.
• Process incoming and outgoing mails, sorting, stamping, and distributing mail.

Requirements:

• Strong writing, communication, and organizational skills.
• Proficiency with Microsoft Office, specifically Excel and Word.
• Strong attention to detail.
• Ability to work independently, as well as part of a team.
• Strong work ethic and sound judgment.

Preferred Skills:

• High School diploma or equivalent.
• Minimum of four years of secretarial or administrative experience, or an equivalent combination of education and experience.
• Background as a legal assistant, paralegal, or court employee is preferred but not required.