Clerical Specialist - Human Resources

Clerical Specialist - Human Resources

Salary

$41,695.00 Annually

Location

Northampton County Courthouse, 669 Washington Street, Easton, PA

Job Type

Full time

Job Number

2026-00304E

Department

Human Resources

Division

Human Resources

Opening Date

09/04/2026

Closing Date

9/18/2026 5:00 PM Eastern

• Description
• Benefits
• Questions

Application Requirements

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at schristman@norcopa.gov or 610-829-6382.

Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

Job Description

GENERAL PURPOSE

The Clerical Specialist - Human Resources is responsible for performing a variety of administrative and professional work in coordinating the human resources program of the County of Northampton. Independently prepares, carries out, and takes definitive action regarding processes and functions that are integral parts of the departments mission. Work includes duties in the area of human resources which requires specialized knowledge above that of a general clerical position.

SUPERVISION RECEIVED

This position reports directly to the Deputy Director of Human Resources and/or the Director of Human Resources.

SUPERVISION EXERCISED

This position is not responsible for the supervision of other employees or functions.

ESSENTIAL DUTIES OF THE POSITION

Greets guests in a professional, friendly, and hospitable manner; answers routine questions from employees, retirees, and the general public, or directs to appropriate human resources staff when necessary.

Manages phone system and incoming call flow for the Human Resources Department and manages and maintains general voicemail messages.

Possesses excellent communication and interpersonal skills with ability to listen effectively, respond appropriately and maintain mutual comfort level while relating to a diverse workforce.

Prepares Personnel Action Notifications (PANs) for employment transactions and directs to appropriate parties for approval.

Enters data into the HR Information System to accurately reflect all changes to employee records.

Responsible for maintaining the filing of personnel records and other pertinent departmental records.

Processes all mailed correspondence received in the department and distributes to appropriate parties.

Strong ability to perform well and be unfailingly diplomatic in a high pressure and complex environment.

High energy level, ability to multitask, establish priorities, and work independently.

Ability to establish credibility and be decisive.

• An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Completion of a high school, or general equivalency, diploma; AND

At least two (2) years of full-time general clerical work experience in an office environment.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to learn specific rules and regulations governing human resources administration in the County.

Knowledge of computers and computer software, with ability to apply this aptitude in word processing, Excel spreadsheet development, and Word document merges.

Ability to learn proper records management, retention of records, and cataloguing of files.

Ability to keep and maintain confidential and sensitive information.

Ability to communicate effectively verbally and proficiently in writing with various employees, managers, labor unions, and the general public.

Ability to establish and maintain effective working relationships with employees, supervisors and managers, other agencies, and the public.

Ability to handle stressful situations.

Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

TOOLS AND EQUIPMENT

Telephone, personal computer (including HRIS, word processing, spreadsheet and other specialized software), calculator, fax machine, and copy machine.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.

The employee must occasionally lift and/or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)

DESIGNATION: CAREER SERVICE

PAY GRADE: CS-17

UNION STATUS: NON-UNION

Updated January 2024

Full-time employees of the County of Northampton are afforded a package of benefits which includes the following:

Medical Insurance

Vision and Prescription

Dental

Life Insurance

Retirement

I. Medical Insurance

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the Countys medical insurance if proof of coverage through the spouses employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment.

II. Vision and Prescription

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employees choice of doctor and frame selection.

III. Dental Coverage

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member.

IV. Life Insurance

A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees.

V. Retirement

All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%. Additionally, employees may participate in an optional deferred compensation plan [457(b)] which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only.

01

Each applicant must complete this supplemental questionnaire as a part of the applicant screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

Current Northampton County employees MUST detail ALL County work experience on their application. Failure to include correct work history and employment dates will result in the rejection of your application. If you need assistance with this information, please reach out to the Human Resources department BEFORE submitting your application. Please select "yes" to confirm your understanding of this requirement. If you are not a current County employee, please select "no".

• Yes
• No

03

Do you have at least two (2) years of full-time general clerical work experience? If yes, your work history section must reflect this experience to qualify.

• Yes
• No

04

Please describe any professional Human Resources work experience you may have that may be relevant to this position.

05

The starting salary for the Clerical Specialist - Human Resources position is $20.0459 per hour ($41,695.00 annually) and is non-negotiable. Please choose "yes" to indicate your understanding of the starting wage, and that this is non-negotiable.

• Yes
• No

Required Question

Employer Northampton County

Address Human Resources Department

669 Washington Street

Easton, Pennsylvania, 18042

Phone 610-829-6382

Website http://www.norcopa.gov