Front Office Administrator/Shipping
Location: Quapaw, OK
Reports To: Logistics Supervisor Penmac Staffing is hiring a Front Office Administrator for a long-term opportunity in Joplin. This is a customer-facing administrative role that supports front office operations, purchasing coordination, and compliance tracking. The Front Office Administrator plays a key role in keeping daily operations organized, professional, and compliant with company policies. Front OfficeStarting Pay: $17.00/hr
Administrator Responsibilities
- Greet visitors, manage reception, answer and route mainline calls, and maintain a professional front office environment
- Manage the Centroview information center and support internal communications
- Schedule conference rooms for meetings and interviews
- Issue requisition numbers to vendors and contractors for on-site services and equipment
- Manage incoming mail, scan invoices, and upload documentation to Accounts Payable systems
- Support onboarding logistics including badges, desk setup, access requests, and orientation materials
Compliance and Purchasing Support
- Assist Quality Assurance with data entry as needed
- Track vendor and contractor compliance documents, log nonconformities, and follow up on remediation
- Assist with purchase requisitions, order tracking, invoice reconciliation, and inventory management
- Coordinate with Logistics, Finance, Safety, Quality, and P&O teams on shared processes
- Help maintain basic dashboards and trackers for compliance, purchasing, and vendor activity
Requirements for the Front Office Administrator
- 2–4 years of administrative experience; exposure to purchasing or compliance workflows preferred
- High school diploma or equivalent
- Proficiency in Microsoft 365 including Outlook, Excel, Word, Teams, and SharePoint
- SAP experience is a plus
- Strong communication skills, organization, and professionalism
- Ability to handle confidential information with discretion
Apply online today or contact Penmac Joplin for more information. Why Penmac?
Penmac Staffing offers affordable health insurance options with no waiting period! Long-term Penmac employees may participate in our 401k retirement savings plan and become participants in our employee stock ownership plan. We provide free, fast, and friendly help finding a job that matches your skills and schedule. About Penmac Staffing
We have been placing people first since 1988. We offer temporary, temp-to-hire, long-term, and direct hire job opportunities in a variety of industries. Penmac, a 100% employee-owned company, operates over 30 offices in eight states. Penmac is an Equal Opportunity Employer.