Classified: Office Manager

Classified: Office Manager JobID: 4703 Position Type: Secretarial/Clerical/Office ManagerDate Posted: 10/1/2026Location: Canyon View High School Closing Date: Until Filled Additional Information: Show/HideJOB DESCRIPTION Office ManagerTITLE: Office Manager- Site FTE: 1.0FLSA STATUS: Exempt WORK CALENDAR: 260-262 daysCOMPENSATION: Classified Exempt Compensation Guide (Starting Salary: $54,314) ESSENTIAL DUTIES AND RESPONSIBILITIESManages the daily operations of the Principal's OfficeOrganizes and supervises the work flow of the Principal's OfficeDelegates matters of non-confidential activities to other support staff as needed to meet deadlinesCompletes reports (including monthly Principal's report for the Governing Board), handles studentrecords, prepares schedules, and prepares a variety of fiscal and statistical reports as requestedManages distribution and return of school building keys and access badgesAnswers phone, takes and relays messages, places outside phone calls for teachers, greets public, and responds to inquiries from parents, students, and school personnelMaintains appropriate files as requiredMaintains a daily working calendar schedule for principal, assistant principals, and staff. Makes appointments, schedules meetings and notifies participants, including coordination of staff parties, new teacher meetings and luncheonsAssists school administration with interviews and hiring paperworkOrders supplies and keeps accounts as neededHandles mail and all correspondence, including bulk mailings and confidential mailTrains hourly office employees (attendance, assistants, etc.)Serves as liaison between parents, community members, business salespeople and administrationMaintains up-to-date master calendar and bell scheduleFills in for school nurse as needed for non-emergency careMakes travel arrangements such as lodging, registration, and flight arrangements for staff and administratorsAttends graduation meetings; organizes and arranges and orders necessary equipment, facilities, and personnel; updates graduation committee members regarding status of pending ceremony; and communicates the plan for graduation with faculty and staff in a timely mannerSupports new administrators during their transition periodCollects and edits classified personnel time sheets, requests to be absent, etc. and sends to payrollSupports other administrative assistant in the preparation of documentation and correspondence for long term suspension hearingsAttends various meetings as required by the District to to ensure continuing professional development and legal complianceCreates, writes and updates procedures required for efficiency and audit complianceMaintain users and access changes in district accounting systemMaintain confidentiality of information regarding students, staff, parents and school issuesProvide a welcoming atmosphere for students, staff, parents and communityPerform responsibilities in an ethical and professional mannerMaintain punctual and regular attendancePerform other related duties as assigned KNOWLEDGE, SKILLS AND ABILITIES REQUIREDTo perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability requiredEducation / Certificate1. Must possess high school diploma or equivalent supplemented by appropriate business courses2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card Experience1. Minimum of five years of secretarial experience, preferably in a school setting2. Strong problem solving skills; attention to detail, accuracy, timelines and deadlines3. Knowledge and experience working on the Visions accounting software program4. Strong analytical and problem-solving skills5. Must be 21 years of age or older upon hire Communication Skills1. Strong writing, literacy, and communication skills; uses effective communication strategies to interact with a variety of audiences2. Bilingual communication is beneficial Computer/Technology Skills1. Knowledge of Google Suites2. Proficient with Microsoft Office Suite or related software PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Must be able to lift and carry materials and packages weighing up to 20 pounds2. Must be able to push, pull or otherwise move boxes and materials3. Must be able to bend at the waist and/or use appropriate lifting postures WORKING CONDITIONSThe work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Must be able to tolerate a semi-private working environment 2. Must be able to tolerate prolonged periods of sitting and computer work 3. Must be able to multitask 4. Must be able to be flexible with work hours including evenings and weekends 1-202 EQUAL EMPLOYMENT OPPORTUNITYThe District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.