Civil Clerk

Civil Clerk

Salary

$40,176.66 Annually

Location

301 S Main St, Midland, TX 79701, USA, TX

Job Type

Full-Time

Job Number

2025-00681

Department

Justice of the Peace/Precinct 3

Division

Justice of the Peace/Precinct 3

Opening Date

10/19/2026

• Description
• Benefits

Summary

Please ensure that you fill out thisDPS criminal background check permissionform(you must open this in internet explorer to digitally sign).All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CAN NOT BE RUN WITHOUT THIS FORM AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.

Settles class C misdemeanor tickets and cases, including discussing options for settlement with the defendant; assists the public in person and by telephone; types correspondence, subpoenas, warrants, citations, probable cause letters, and other documents; coordinates details of felony cases, including posting and filing felony indictments, generating felony files and documents, preparing forms, entering case information into the computer, and scheduling proceedings; compiles data and prepares periodic required reports; and maintains manual and computerized office files and records.

Essential Duties and Responsibilities

• Performs receptionist duties, including greeting the public, answering the telephone, providing information, transferring calls, and taking messages.
• Handles class C misdemeanor tickets and cases, including collecting fines and court costs, recording final dispositions, verifying eligibility of driving record, setting court docket, issuing warrants, and entering tickets into the computer, Issues pre-warrant notices and Capias Pro-fines.
• Balances cash drawer with receipts at the end of the day, and verifies starting cash balance.
• Issues recall warrants and processes warrant returns
• Processes mail and performs filing duties.
• Drafts and mails correspondence to defendants and/or attorneys.
• Directs documents to other courts and county offices.
• Generates felony files and documents for cases assigned to the court and schedules hearings relative to these cases.
• Posts and files felony indictment numbers from Grand Jury.
• Prepares forms for felony defendants, including warning forms, orders to appear, commitments, and warrants.
• Prepares certified copies of cases for outside agencies.
• Reviews for accuracy documents submitted to the court.
• Enters case information into the computer, including felony indictments, bond information, dismissals, payment plans, insurance cards, expunctions, etc.
• Schedules proceedings, including examining trials, Chapter 47 hearings, bond reduction hearings, traffic summonses, occupational and administrative hearings.
• Files emergency mental commitments.
• Performs some civil case duties in the absence of Civil Clerk.
• Schedules weddings to be performed by the judge.
• Files nonresident violator compacts with state and with violators state.
• Prepares forms for arraignments, ie: warning forms, commitments, indigent forms and warrants.
• Enters hot check complaints into the computer and issues appropriate warrants.
• Performs some of the daily financial duties in the absence of the Court Manager, including ticket downloads and daily deposits.
• Schedules, prepares and oversees pre-trial, jury trial and bench trial proceedings.
• Regular and timely attendance is required

Qualifications, Education, and/or experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduation, or its equivalent.

Knowledge, Skills and/or ability

Standard office practices and procedures; and principles of customer service. Must be able to operate a computer efficiently and accurately. Will be required to use EXCEL at times and Microsoft Word. Must be able to read and understand manuals, instructions and documents. Must have ability to learn the difference between the types of mail received in this office and distribute paperwork accurately. Must have knowledge of office procedures and be able to work well with others in a close, somewhat chaotic environment. Must be able to analyze situations at front desk and determine who to best refer calls or visits to. Must represent this office in a professional manner in by conduct, appearance and attitude. Must be able to focus on task at hand while prioritizing next several tasks. Must be able to work well with others and will be expected to participate in helping others when time allows.

Operate computers, especially to perform basic word processing functions; read and understand manuals, codes, and statutes; write letters and other documents; perform basic mathematical functions; make change and balance cash drawer; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public.

At Midland County, we believe taking care of our employees is essential to building a strong community. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Employees have access to competitive medical, dental, and vision coverage, retirement through TCDRS with employer matching, paid holidays and paid time off, and income protection benefits such as life and disability insurance. Additional resources include telehealth services, an Employee Assistance Program, flexible spending accounts, and optional supplemental coverage for added peace of mind. Our goal is to provide benefits that help employees and their families stay healthy, plan for the future, and thrive both at work and at home.

https://www.co.midland.tx.us/DocumentCenter/View/13004/2026-Midland-County-Benefits-Guide?bidId=

Employer Midland County

Address 500 N Loraine St

Midland, Texas, 79701

Phone 432-688-4852

Website https://www.co.midland.tx.us/383/Human-Resources