PURPOSE OF POSITION
The job of Child Accounting Specialist was established for the purpose/s of providing support in all aspects of Child Accounting to both IU and district personnel and to keep student information up to date and accurate for billing, budget and state reporting purposes.
ESSENTIAL FUNCTIONS
- Compiles a wide variety of financial information related to work assignments for the purpose ofproviding required documentation and/or processing information.
- Maintain a wide variety of information, files and records (e.g. status reports for PCV residents;budgets; cyclical billing reports and billing backup; IU personnel instructional schedules; roll-over of school age & non-residential databases) for the purpose of ensuring the availability ofdocumentation and compliance with established policies and regulatory guidelines.
- Monitor set-up for student record users (e.g. access to student information software and userlogin/password requests) for the purpose of ensuring availability to the software system tomaintain current updates and record keeping.
- Participate in unit meetings, in-service training, workshops, and memberships (e.g. Clear Trackmeetings, department meetings, A/CAPA Association of PA; budget development meetings) forthe purpose of conveying and/or gathering information required to meet the goals of thedepartment and perform job functions.
- Prepare a wide variety of written materials and financial information (e.g. appropriate changes tostudent services and final membership reports; year-end state reports; updates to the ChildAccounting Procedures Manual; revisions to the Child Accounting forms) for the purpose ofdocumenting activities, providing reference, conveying information, and complying withestablished financial, legal and/or administrative requirements.
- Process a wide variety of financial information (e.g. documentation for Special Education SchoolAge students; ad-hoc reporting requests for IU and district staff; data collection, management,processing & billing back-up; student membership reports; IU supervisor reports including classlists, prison and detention reports; student information for the Evaluation Team and non-public,etc.) for the purpose of updating and distributing information, authorizing for action and/orcomplying with established accounting practices.
- Provide orientation, train, mentor and support departmental secretaries regarding proceduresand program requirements (e.g. child accounting software and child accounting concepts;databases; daily activities) for the purpose of ensuring efficient processing in compliance withindepartment and district policy and established regulatory guidelines.
- Respond to inquiries from a wide variety of sources (e.g. district employees and school districts)for the purpose of facilitating communication and/or providing retrieval of history and providingassistance with research and associated tasks.
- Analyze information for the purpose of identifying trends, issues, and discrepancies.
This may not be a complete itemization of all facets of this position.
- Assist in the data entry (e.g. Child Accounting and Clear Track databases including update to
master files) for the purpose of providing supporting documentation and/or information for IU
and department records.
- Coordinate with Child Accounting secretaries for the purpose of ensuring efficient office
operations
- Perform other related duties as assigned (e.g. analyzing and problem solving daily) for the
purpose of ensuring the efficient and effective functioning of the work unit.
Education Required: High school diploma or equivalent
Certification Required:
Experience Required: Job related experience desired