Chief Administrative Officer

Title: Chief Administrative Officer

State Role Title: Gen Admin Manager III

Hiring Range: $150,000 - $170,000/annually

Pay Band: 7

Agency: Department of Energy

Location: Administration/Energy

Agency Website: energy.virginia.gov

Recruitment Type: General Public - G

Job Duties

Virginia Energy is seeking a highly organized and strategic Chief Administrative Officer to provide leadership and oversight across administrative operations, financial management, procurement, grant administration, and executive support functions. This role ensures the agency operates efficiently, complies with state and federal requirements, and advances Virginia Energy's strategic priorities through strong coordination, communication, and process improvement.

Key Responsibilities:

Administrative & Staff Management

• Oversee daily administrative functions, including finance, procurement, facilities, and support services.
• Supervise staff and promote performance growth and professional development.
• Implement policies and procedures that improve organizational efficiency and service quality.
• Manage projects, expenditures, and budget plans to ensure fiscal responsibility and compliance.
• Identify operational risks and apply mitigation strategies.

Budget, Finance, Procurement & Grants

• Lead the development and execution of agency budgets, financial plans, procurement activities, and grant portfolios.
• Direct agencywide financial strategy and cross-divisional initiatives by leading strategic financial planning efforts, coordinating work across Finance Division units, and aligning financial priorities with agency goals and statewide transportation objectives.
• Ensure all financial and procurement operations meet state and federal requirements.
• Lead high-level financial review and quality assurance activities by overseeing complex financial reports, budgets, agreements, accounting transactions, and other financial deliverables to ensure accuracy, compliance, and completeness.
• Provide expert guidance on financial policies, standards, and practices by interpreting applicable laws, regulations, policies, and procedures and advising Finance Division staff and agency leadership.
• Oversee major financial projects by planning, coordinating, monitoring, and evaluating complex financial, grants, and procurement initiatives while collaborating with internal and external stakeholders.
• Assess financial risks and recommend improvements by evaluating internal controls, compliance risks, and operational practices, and developing strategies to strengthen financial governance and accountability.
• Improve financial processes, reporting, and systems for consistency and efficiency, promoting continuous improvement and modernization through strategic initiatives and enhanced business practices.
• Coordinate executive-level financial communications by preparing analyses, reports, presentations, and recommendations that support agencywide financial planning and policy decisions.
• Strengthen communication and collaboration between finance and program teams.

Executive Support

• Prepare accurate, timely correspondence, briefings, and responses on behalf of the Agency Director.
• Provide policy guidance and coordinate information requested by leadership.
• Serve as the agency's administrative officer in meetings, briefings, executive discussions, and interagency engagements by communicating Finance Division priorities, providing informed recommendations, and serving as the agency head's designee as assigned.
• Serve as liaison with Governor's Office, Office of the Secretary of Commerce and Trade, the General Assembly, and agency partners.
• Act on behalf of the Director as needed under the Continuity Plan.

Virginia Energy's mission is to lead the Commonwealth to a safe, reliable and responsible energy future with greater emphasis on renewable energy programs and economic development, as well as implement the Virginia's Energy Plan to ensure the Commonwealth has abundant, reliable, affordable and clean energy.

Come be a part of an agency that makes a difference. We have offices in Big Stone Gap, Charlottesville, and Richmond, Virginia

Minimum Qualifications

• Comprehensive experience in management, public administration, finance, or business.
• Demonstrated ability to provide strategic direction, lead complex operational functions, and collaborate effectively with senior executives and stakeholders.
• Strong administrative and executive leadership experience within a complex organization.
• Comprehensive knowledge of executive management principles, business operations, and government administration practices.
• Proven ability to analyze and resolve complex administrative and operational issues, including evaluating major programs and services.
• Strong judgment and independent decision-making skills.
• Effective oral and written communication skills for interacting with government executives, elected officials, and the public.
• Experience developing and implementing strategic business solutions and fostering positive working relationships.
• Ability to motivate, influence, and build trust across diverse teams; requires high levels of diplomacy and interpersonal skill.
• Ability to obtain cooperation internally and externally while maintaining confidentiality of sensitive records.
• Ability to serve as a strategic partner, supporting organizational leadership initiatives and culture.
• Demonstrated ability to create a respectful, inclusive, and motivating work environment.
• Required travel between the Richmond, Charlottesville and Big Stone Gap office locations.

Additional Considerations

Background and/or training in public finance, government finance; executive level management experience in state government, including state financial management, grant management and state budgeting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. You will receive confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to "Your Application" in your account.

All applicants for employment must consent to a comprehensive background check. Selected candidates must successfully pass a drug test, reference, driving, and criminal background check.

This position requires frequent travel between the Richmond, Charlottesville and Big Stone Gap offices to provide on-site support and visibility to Virginia Energy staff.

This position does not offer visa sponsorship. Candidates must be legally authorized to work in the United States without sponsorship now or in the future. Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form.

This position is designated to file a financial disclosure under the State and Local Government Conflict of Interests Act. This is a condition of employment, and you are required to submit the Statement of Economic Interests electronically through the Virginia Ethics Council's online filing system annually.

Virginia Energy is an Equal Opportunity Employer by both policy and practice, therefore prohibits discrimination on basis of sex, color, national origin, sexual orientation, gender identity, age, veteran status, political affiliation or disability in the recruitment, selection and hiring of our workforce.

As a certified V3 organization, Virginia Energy honors the Commonwealth's veterans hiring preference. AmeriCorps, Peace Corps and other National Service Alumni are also encouraged to apply.

Applicants requiring reasonable accommodation for any part of the application process, or any part of the remaining hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Contact Information

Name: Human Resources

Phone: N/A

Email: humanresources@energy.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.