Change Order Coordinator
Reports To: Accounting Supervisor
FLSA Status: Non-Exempt
Supervises: None
Position Summary
The Change Order Coordinator supports the accurate, timely, and contract-compliant administration of project change orders for engineering, surveying, construction staking, planning, landscape architecture, and related services.
This role manages change-order intake, documentation, approval routing, status tracking, and project-record updates. The coordinator also supports invoicing and accounts receivable activities by ensuring approved change orders and documentation are complete and available to project and accounting teams.
Key Responsibilities
- Log and track change-order requests, including project details, scope, pricing support, approvals, status, and supporting documentation.
- Coordinate with Project Managers and project teams to gather labor, subcontractor, schedule, and scope information.
- Prepare complete change-order packages and route them through established approval processes.
- Maintain accurate, organized, audit-ready change-order, contract, project, and records.
- Monitor open and aging change orders; follow up on outstanding actions and escalate risks, delays, or missing documentation.
- Verify authorized changes are accurately reflected in project systems.
- Provide approved change-order documentation to support accurate invoicing and accounts receivable follow-up.
- Assist with reconciliations, month-end reporting, and status reports on pending approvals, values, aging, and outstanding items.
- Communicate professionally with internal teams, clients, consultants, contractors, and subcontractors regarding routine documentation and status needs.
Qualifications
- High school diploma or GED required.
- Experience in project coordination, contract administration, change orders, invoicing, project controls, or accounting support preferred.
- Experience in engineering, surveying, construction, or professional services is preferred.
- Familiarity with change-order processes, project documentation, accounts receivable, and basic accounting principles.
- Proficiency in Microsoft Excel, Outlook, and Word; experience with ERP or project-management systems preferred.
- Strong organizational, documentation-control, communication, and follow-up skills.
- Ability to manage multiple deadlines while maintaining accuracy, confidentiality, and attention to detail.
What Success Looks Like
The successful Change Order Coordinator keeps change-order records current and complete, ensures approvals and supporting documentation are properly tracked, supports timely invoicing, identifies issues early, and collaborates effectively with project and accounting teams.
Work Environment
This position is primarily office- or hybrid-based and involves regular computer use, document review, and communication with project and accounting teams. Occasional overtime, schedule flexibility, or project-site visits may be required.
Apply by: December 6th, 2026 (or until filled)
R&R Engineers Surveyors Inc. is an equal opportunity employer.
Offers are contingent on a background check.