Central Supply Clerk – Full-Time

HMC Offers

• Excellent benefits package for eligible employees
• Quality childcare located on site
• HMC Wellness Center membership
• 401(k) plan with employer match

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Hopedale Medical Complex is seeking a dependable and organized Central Supply Clerk to support the daily supply needs of our healthcare departments.

The Central Supply Clerk is responsible for receiving, organizing, maintaining, and distributing supplies throughout Hopedale Medical Complex. This position helps ensure departments have the supplies they need by maintaining accurate inventory records, monitoring stock levels, processing requisitions, and supporting efficient supply chain operations.

The Central Supply Clerk works closely with vendors, department staff, Inventory/Purchasing personnel, and other members of the healthcare team while maintaining a high level of accuracy, organization, and customer service.

This position plays an important behind-the-scenes role in supporting patient care throughout Hopedale Medical Complex. By keeping supplies organized, stocked, and available when needed, the Central Supply Clerk helps ensure clinical teams have the resources they need to provide exceptional care.

Essential Duties and Responsibilities

Inventory and Supply Management

• Receive, inspect, label, and properly store supplies throughout Hopedale Medical Complex.
• Count departmental storerooms and restock supplies according to established par levels.
• Process supply requisitions and deliver requested supplies to departments throughout the Complex.
• Maintain accurate inventory records for supply receipts, disbursements, and adjustments using computer systems.
• Receive and verify supply deliveries from vendors and reconcile purchase orders with vendor packing slips.
• Apply barcode labels to patient-chargeable supplies and verify that labels are applied to the correct items.
• Maintain clean, organized, and properly stocked supply areas.
• Rotate inventory regularly and monitor expiration dates to promote proper stock utilization.
• Assist with cycle counts, inventory audits, and other inventory control activities.

Administrative and Departmental Support

• Complete daily administrative duties, including answering telephones, filing, faxing, and processing documentation.
• Assist with printing forms and completing supply-related administrative tasks for departments throughout the Complex.
• Provide backup support to Inventory Analyst/Purchasing and Courier functions during absences or as needed.
• Communicate with vendors and HMC department personnel regarding supply needs, deliveries, inventory, and related matters.
• Participate in required in-service training, quality improvement activities, and departmental initiatives.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or GED required.
• Valid Illinois driver's license with an acceptable driving record required.
• Proof of automobile insurance required.
• Basic computer skills required.
• Strong organizational skills and attention to detail.
• Ability to accurately review, proofread, and verify documents and inventory information.
• Ability to perform basic mathematical calculations.
• Ability to work independently with minimal supervision.
• Strong communication and interpersonal skills.
• Professional and courteous demeanor when interacting with vendors, coworkers, and healthcare professionals.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.
• Ability to maintain accurate inventory records and follow established procedures.

Preferred Qualifications

• Previous experience in inventory, central supply, purchasing, materials management, warehousing, or a similar role.
• Experience using inventory, purchasing, or supply management software.
• Previous healthcare or hospital experience.
• Familiarity with purchase orders, packing slips, inventory controls, and supply requisitions.

Physical Requirements

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

• Frequently (34–66% of the time): Standing, walking, reaching, bending, stooping, pushing, pulling, kneeling, and use of hands and fingers for inventory management, documentation, and supply handling.
• Occasionally (11–33% of the time): Lifting and carrying supplies weighing up to 50 pounds; moving supply carts, equipment, and other materials throughout the Complex.
• As needed: Sitting, computer use, telephone communication, and other administrative activities.

Additional physical requirements include:

• Ability to safely operate supply carts and transport materials throughout the Complex.
• Ability to safely handle, move, and store supplies and materials.
• Ability to read product labels, inventory information, equipment controls, and computer screens.
• Ability to use a keyboard and computer system for data entry, inventory tracking, and reporting.
• Ability to communicate effectively with coworkers, vendors, and department personnel.
• Ability to work in a healthcare environment while maintaining accuracy, organization, and attention to detail.
• Ability to safely perform the essential functions of the position with or without reasonable accommodation.

Work Environment

Work is performed throughout Hopedale Medical Complex in supply storage areas, departmental storerooms, receiving areas, offices, and other locations as needed.

The employee will regularly interact with healthcare department personnel, vendors, and other HMC employees. The position may involve exposure to varying temperatures, dust, cleaning products, and other conditions associated with receiving, storing, and distributing healthcare supplies.

Movement throughout the Complex and between departments is required. Appropriate personal protective equipment (PPE) must be used when required by established HMC policies and procedures.

Background Check and Drug Screen

All HMC employees are required to successfully complete applicable federal and state background checks and a pre-employment drug and alcohol screening.

HMC's drug screening process includes testing for substances prohibited under HMC policy, including cannabis (THC), consistent with applicable law and organizational requirements.