Central Supply Clerk, Full-Time

About Hopedale Medical Complex

For more than 70 years, Hopedale Medical Complex has provided exceptional, patient-centered healthcare close to home. We are an independent, nonprofit Critical Access Hospital rooted in a small-town community—but the scope of care we provide is anything but small.

What makes HMC special is the relationship between our patients, physicians, and care teams. Many of our physicians provide both primary care and general surgical services, creating a continuity of care and personal connection that is increasingly rare in healthcare. Our patients are our neighbors, friends, and families, and many have trusted HMC with their care for generations.

From our 25-bed hospital, 24-hour Emergency Department, ICU, and four operating rooms to primary and specialty care, advanced surgical services, diagnostic imaging, rehabilitation, long-term care, senior living, and wellness services, HMC provides the capabilities of a larger health system with the personal connection of community healthcare.

At HMC, healthcare is personal—and every member of our team plays a part in keeping exceptional care close to home.

Position Summary

Hopedale Medical Complex is seeking a dependable and organized Central Supply Clerk to support the daily supply needs of our healthcare departments.

The Central Supply Clerk is responsible for receiving, organizing, maintaining, and distributing supplies throughout Hopedale Medical Complex. This position helps ensure departments have the supplies they need by maintaining accurate inventory records, monitoring stock levels, processing requisitions, and supporting efficient supply chain operations.

The Central Supply Clerk works closely with vendors, department staff, Inventory/Purchasing personnel, and other members of the healthcare team while maintaining a high level of accuracy, organization, and customer service.

HMC Offers

• Excellent benefits package for eligible employees
• Quality childcare located on site
• HMC Wellness Center membership
• 401(k) plan with employer match

Essential Duties and Responsibilities

• Receive, inspect, label, and properly store supplies throughout the Complex.
• Complete daily administrative duties, including answering telephones, filing, faxing, and processing documentation.
• Count departmental storerooms and restock supplies according to established par levels.
• Process supply requisitions and deliver requested supplies to departments throughout the Complex.
• Maintain accurate inventory records for supply receipts, disbursements, and adjustments using computer systems.
• Receive and verify supply deliveries from vendors and reconcile purchase orders with vendor packing slips.
• Apply barcode labels to patient-chargeable supplies and verify that labels are applied to the correct items.
• Maintain clean, organized, and properly stocked supply areas.
• Rotate inventory regularly and monitor expiration dates to ensure proper stock utilization.
• Assist with cycle counts, inventory audits, and other inventory control activities.
• Assist with printing forms and completing supply-related administrative tasks for departments throughout the Complex.
• Provide backup support to Inventory Analyst/Purchasing and Courier functions during absences or as needed.
• Participate in required in-service training, quality improvement activities, and departmental initiatives.
• Perform other duties and responsibilities as assigned.

Required Qualifications

• High school diploma or GED required.
• Valid Illinois driver's license with an acceptable driving record required.
• Proof of automobile insurance required.
• Basic computer skills required; inventory or supply management system experience preferred.
• Strong organizational skills and attention to detail.
• Ability to accurately review, proofread, and verify documents and inventory information.
• Ability to perform basic mathematical calculations.
• Ability to work independently with minimal supervision.
• Strong communication and interpersonal skills.
• Professional and courteous demeanor when interacting with vendors, coworkers, and healthcare professionals.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.

Physical Requirements

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

• Frequently (34–66% of the time): Standing, walking, reaching, bending, stooping, pushing, pulling, kneeling, and using hands and fingers for inventory management, documentation, and supply handling.
• Occasionally (11–33% of the time): Lifting and carrying supplies weighing up to 50 pounds; moving supply carts, equipment, and other materials throughout the Complex.
• As needed: Sitting, computer use, telephone communication, and other administrative activities.

Additional physical requirements include:

• Ability to safely operate supply carts and transport materials throughout the Complex.
• Ability to read product labels, inventory information, equipment controls, and computer screens.
• Ability to use a keyboard and computer system for data entry, inventory tracking, and reporting.
• Ability to communicate effectively with coworkers, vendors, and department personnel.
• Ability to work in a healthcare environment while maintaining accuracy, organization, and attention to detail.

Why Join HMC?

The Central Supply Clerk plays an important behind-the-scenes role in supporting patient care throughout Hopedale Medical Complex. By keeping supplies organized, stocked, and available when needed, you'll help ensure our clinical teams have the resources they need to provide exceptional care.

Join the HMC team and help keep exceptional healthcare close to home.

Hopedale Medical Complex is an Equal Opportunity Employer.