Central Registrar

DISTRICT #49 BOARD APPROVED JOB DESCRIPTION

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable a ccommodations may be made to enable individuals with disabilities to perform the essential functions. CENTRAL REGISTRAR Job Title: Central Registrar Related Organization Chart

Initial: July 2009 Revised: March 12, 2024 Work Year: Full Year Office: Education Department: Individualized Education/Central Registration Reports To: Central Registration Supervisor FSLA Status: Non-Exempt Pay Range: Educational Support Personnel Range 7

POSITION SUMMARY: The Central Registrar is responsible for receiving, completing and maintaining legal and district paperwork for entering students.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following statements of essential functions and responsibilities are intended to describe the general na ture and level of work being performed by individu als assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all p ersonnel within this position. Actual duties and responsibilities may vary depending on building assignment and other factors.

• Process and verify registration applications and enroll students in the majority of District 49 schools.
• Verify registration application information.
• Assist parents, students and other school registrars with registration questions.
• Answer incoming calls related to registrar issues and general district information.
• Provide district wide support during business hours through Live Chat.
• Receive, complete and maintain district paperwork for entering students.
• Act as a liaison between schools and central registration.
• Provide customer service to all visiting guests, parents and students. Answer questions politely and appropriately.
• Correct and maintain data in the Student Information System (SIS).
• Support data collection and integrity for state reporting.
• Manage state student numbers using the Record Integration Tracking System (RITS).
• Assist SIS team with data.
• Maintain the registration web pages.
• Process and update information for returning students. Central Registration Supervisor Central Registrar

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable a ccommodations may be made to enable individuals with disabilities to perform the essential functions.

• Train temporary summer registrars in PowerSchool Registration and PowerSchool.
• Train new registrars/secretaries with PowerSchool registration processes.
• Maintain all aspects of the registration office (ordering supplies, maintaining copier/printers).
• Perform other duties as assigned.

Supervision & Technical Responsibilities: This position does not supervise other employees.

Budget Responsibility: This position does not have any direct budget responsibility.

QUALIFICATIONS The requirements listed below are representative of the education, experience, knowledge, skills, and/or abilities required for this position:

Education & Training:

• High school diploma or equivalent, plus specialized courses in basic computer skills.

Experience:

• One year to two years of secretarial experience required. One year of secretarial experience in a school setting preferred.

Knowledge Skills & Abilities:

• Oral and written communication skills.
• English language skills.
• Interpersonal relations skills.
• Personal computer, keyboarding and word processing skills.
• Customer service and public relations skills.
• Critical thinking and problem solving skills.
• Organizational skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple priorities.
• Ability to manage multiple tasks with frequent interruptions.
• Ability to diffuse and manage volatile and stressful situations.
• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with general office equipment, including telephones, copier, fax machine required within 1 month after hire.
• Operating knowledge of current student data base computer program required within 1 month after hire.

Certificates, Licenses, & Registrations:

• Criminal background check required for hire

OTHER WORK FACTORS The physical demands, work environment factors and mental functions described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger handle, or feel; reach with hands and arms. The employee is occasionally required to stand; walk; climb or

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable a ccommodations may be made to enable individuals with disabilities to perform the essential functions. balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: While performing the duties of this job, the employee will work primarily in a usual office or school environment. The noise level in the work environment is usually moderate.

Mental Functions: While performing the duties of this job, the employee is regularly required to analyze, communicate, compute, and compile. Frequently required to compare. Occasionally required to copy, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile.