Central Marketing Support Coordinator

This is not a traditional administrative support role - it focuses on using AI tools to improve speed, quality, and consistency of work, enabling structured task delivery and coordination of information and meetings in a fast-paced environment. The role combines executive support with structured marketing coordination and AI-enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work. The successful candidate will serve as a role model for demonstrating how AI improves how work gets done.

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• Manage calendars, schedule meetings, and prepare agendas for Central Marketing VPs, ensuring meetings are well-organized and materials delivered on time
• Utilize approved AI tools to draft summaries, communications, and documents; develop reusable prompts to drive consistency and efficiency
• Leverage AI to identify patterns, risks, and opportunities across VP priorities; streamline workflows and automate recurring deliverables
• Maintain structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs
• Coordinate cross-functional initiatives, track action items through completion, escalate risks as necessary
• Improve overall speed, quality, and consistency of deliverables

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• 1-3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role
• Experience supporting senior leaders or working in a global, matrixed environment-advantageous
• Experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms)
• Exposure to marketing, digital, or commercial environments - helpful but not required
• Experience working in global marketing organizations with multiple business units, regions, and compliance requirements - stands out

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• AI tool proficiency for drafting, summarizing, and organizing content
• Ability to follow guidance on ethical and compliant AI use
• Strong organizational and prioritization capability; ability to manage multiple requests and maintain accuracy under pressure
• Clear written communication skills; ability to translate inputs into concise, well-structured emails, summaries, and presentation materials
• High digital proficiency across Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
• Disciplined information management (organized files, templates, materials)
• Curiosity and openness to learning new digital tools